Site Coordinator

How You'll Add Value

The Site Coordinator is responsible for the front desk management and performing general office functions in a variety of administrative and clerical duties. In addition, this position is expected to provide exceptional support to clients and professionally assist them during their visit to the organization. The Site Coordinator will complete clerical assignments while using independent judgment in completing activities.

What You'll Do

• Be present at the front desk to greet visitors, notify relevant people of their arrival and assist with inquiries.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Responsible for overseeing all customer visits on-site, ensuring all preparations are in place prior to the visit, and meeting with the support team within Azenta to understand requirements e.g. meeting rooms, food, tours, etc.
• Support Senior Leaders by composing and distributing meeting notes, routine correspondence, or reports, such as presentations, expenses, Purchase Orders, Vendor Setup, and monthly reports.
• Key lead on the social impact committee and support the HR lead/other leaders in arranging engagement events e.g. Employee engagement activities, On-site town halls, holiday party, family day.
• Support Azenta leaders visiting SMS Indianapolis and Plainfield sites e.g. travel arrangements, reserving office/workspace, plan lunches, showing visitors around the site to ensure they know where facilities are (e.g. restrooms, break rooms), checking in with leaders to ensure there aren't any additional requirements needed before and during the visit.
• Enter, retrieve, review, or modify data in company databases and other software programs. Prepare, format, edit, and distribute a variety of routine and complex correspondence, reports, memorandums and forms.

What You Will Bring

• High School Diploma or GED.
• 2-3 years' experience in a professional office setting, with previous administrative experience preferred.
• Experience with MS Office Software (Excel, Word, PowerPoint, Outlook).
• Excellent customer service skills.
• Professional appearance and presence.
• Excellent interpersonal, organizational, oral and written communication skills.
• Strong attention to detail.
• Phone coverage experience.
• Ability to remain calm under pressure.

Physical Requirements

• Must be able to lift 25 pounds on a regular basis.

Your Working Conditions:

• General office setting
• Location: Indianapolis
• This position does require the incumbent to walk around the building to distribute mail and/or complete clerical assignments in other departments.

EOE M/F/Disabled/VET

Azenta Life Sciences is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.