Speaker Bureau Compliance Specialist

ClinicalMind is a full-service medical communications company with extensive experience in speciality therapeutic areas. We offer unique, cutting-edge live and digital initiatives designed to integrate, support, and enhance our client objectives and drive additional engagement with key customers.

ClinicalMind’s talented team defines our company. Anyone who works in this business knows that their success is based on one thing above all else – the people. We treat our employees with the same respect we give our clients. Come join a growing medical communications agency!

Job Summary

The Speaker Bureau Compliance Specialist will be responsible for monitoring speaker bureau/speaker program compliance across multiple clients, providing compliance guidance to internal and client contacts, assisting with post-program reconciliation and supporting the Speaker Bureau Compliance Director with special projects, staff training, and new client onboarding. With the support of the Speaker Bureau management team, this individual will also be provided opportunities to:

• Partner with other key functional areas as needed, including Technology, Accounts & Meetings Teams, Finance, and members of senior management.
• Assist with the implementation and enhancement of compliance-focused processes.
• Support the growth and success of the overall ClinicalMind team.

• Review post-program attendee data and documentation and provide directions to client contacts.
• Review and oversee venue expenses and documentation.
• Verify the accuracy of speaker payments and facilitate review and approval
• Oversee speaker reimbursement review and approval process.
• Support program reconciliation, review, and transparency reporting
• Serve as trusted compliance advisor for internal staff and client field contacts.

Job Requirements

• Bachelor’s degree with 1+ year of relevant experience or 5+ years of relevant experience
• 2+ years of compliance experience
• Experience with speaker bureau/speaker programs
• Ability to work on multiple priorities concurrently to meet deadlines.
• Organized, exceptional attention to detail, and comfortable working in a fast-paced environment
• Ability to interact with various levels of management, staff, and clients internally and externally with an emphasis on stellar client service.
• Demonstrated ability to work autonomously in a remote environment.
• Skilled at critical thinking and problem-solving
• Strong mathematical skills
• Excellent written and verbal communication skills.
• Proficient in Microsoft Excel, Outlook, and Word
• Knowledge of Speaker Program rules and regulations of the OIG, DOJ, PhRMA Code

• Travel: Minimal travel will be required to: a) clients for customer support/maintenance, b) speaker programs both in the US and internationally as identified as important by clients, c) to other locales for training or other corporate meetings.