Special Programs Assistant

General Description:

HRL is seeking a dynamic, self-motivated individual to provide administrative and organizational support to an information technology team. The selected individual will work in a highly collaborative environment with teammates, key stakeholders, and Government customers to ensure program success.

Essential Duties:

Provide administrative support for department supervisors, technical leads, and staff members in a fast-paced, dynamic environment.

Duties involve coordinating program activities, including:

Arrange appointments/meetings (e.g. with customers, interviews, administrative reviews)

Conduct low-to-high and high-to-low cross-domain data transfers between various security domains

Generate purchase requests, order and track to delivery

Maintain accountability of classified media in accordance with government regulations

Maintain documentation of all completed file transfers in accordance with customer policies and directives

Maintain shared schedules

Order and track supplies, materials, and equipment

Organize and execute administrative onboarding of new staff

Organize information, create and track action items, follow up with internal staff

Organize, coordinate and support staff morale events, office communications, notices, memos and announcements

Organize, track, maintain personnel clearance and credentials

Prepare financial, deliverable and new business reports

Review, author, and maintain Assured File Transfer standard operation procedures

Required Skills:

3+ years administrative experience 

Basic computer skills required

Demonstrated ability to coordinate multiple assignments, establish priorities and complete tasks in a timely manner

Demonstrated ability to learn internal processes, interface with internal and external customers, and work effectively with others

Knowledge of office protocols including ability to interface with a wide variety of people and personalities (co-workers, technical staff, customers, director) as required

Must be able to work on multiple tasks

Must have excellent communication skills

Must have good telephone manners

Proficient with MS Office Suite (Word, Excel, and PowerPoint) and familiarity or willingness to learn ServiceNow and Atlassian Jira

Basic financial knowledge desirable

Experience working in controlled/classified environments desirable

Required Education:

High School diploma/GED with 3+ years of experience in a related role

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to stand, climb, stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 30 pounds. 

Special Requirements:

This position is 100% on-site.

Responsibilities may sometimes require working evenings and weekends.

This position requires that the applicant selected be a U.S. citizen and possess an active Top Secret security clearance with polygraph within the last 5 years.

The applicant must be willing to maintain a Top Secret/SCI clearance with polygraph.

Compensation:

The pay range for this position is $39.62 - $49.54 per hour + bonus + benefits.

Our ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include potential bonus or benefits.