Special Project Coordinator

Job Type

Full-time

Description

Head Start is a national HHS program that promotes school readiness by enhancing the social and cognitive development of children through the provision of educational, health, nutritional, social, and other services to enrolled children and families.

The Special Projects Coordinator is responsible for providing executive support to various senior leaders with complex organizational responsibilities. S/he will serve as the primary support and act as a liaison between Directors and various Divisions of Head Start. S/he will also support special projects and initiatives on behalf of leadership and manage multiple, ongoing projects concurrently. This position is located in the Administration for Children and Families (ACF), Office of Head Start (OHS).

DUTIES AND RESPONSIBILITIES:

• Contributes to attainment of OHS strategic objectives through proficiency in data design, management, analysis, and utilization.

• Arranges and coordinates meetings/conferences in collaboration with the meeting and events planning team when applicable.

• Handles routine and non-routine logistics (e.g., contacts meeting participants and coordinates responses, composes meeting materials and follow-up correspondence with input and review by Directors).

• Attends Division meetings, keeps meeting minutes, and disseminates action items to team and meeting attendees.

• Assists with special projects as necessary including PowerPoints, pulling data from databases, and creating charts and tables.

• May arrange travel needs of Directors and independently coordinates complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive's availability and obligations.

• Prepares draft proposals and presentations with direction from Directors and/or support from other individuals or Divisions, as necessary.

• Manages potential complex calendar/diary activity, including coordination of appointments for Directors as well as extensive rescheduling.

• Coordinates work with third-party suppliers-both internal and external to address support needs and issues on behalf of the Directors.

EDUCATION AND EXPERIENCE :

• BS/BA with 3-5 years of progressively responsible administrative experience supporting Executive level management.

• Previous government agency experience highly desired.

• He/she MUST have or be able to successfully complete a public trust background investigation.

• Strong proficiency with Microsoft Office Suite applications including Word, Excel, and PowerPoint.

• Strong organizational, time management, and analytical skills.

• Excellent verbal and written communication skills.

• Excellent attention to detail.

• Excellent customer service skills.

• Experience with travel planning and approval procedures.

• Ability to work under and meet tight timelines.