Special Projects Coordinator

About RapDev:

We specialize in engineering the most progressive Datadog and ServiceNow environments. Our experienced team of SREs and DevOps engineers powerfully brings together these two ecosystems to drive better observability availability and deployment velocity across organizations of all sizes.

We are seeking a highly organized and proactive Special Projects Coordinator to support our CEO’s Chief of Staff. This is a fantastic opportunity for a motivated self-starter to grow within a dynamic tech company while gaining hands-on exposure to executive-level operations. You'll play a key role in keeping our leaders focused informed and effective.

This role will be based in our Boston office with an expectation of coming into the office five days a week.

What you’ll do:

• Calendar & Schedule Management: Coordinate and manage complex calendars for one or more executives including scheduling meetings calls and travel across multiple time zones.

• Travel Coordination: Arrange domestic and international travel including flights accommodations ground transportation and itineraries.

• Meeting Preparation: Prepare meeting materials take detailed notes and track follow-up action items to ensure nothing falls through the cracks.

• Event Coordination: Support planning for off-site events company events and executive-level meetings.

Who you are:

• 1–3 years of experience in an administrative coordinator or executive support role

• Ability to travel up to 25% and flexibility to attend evening/weekend events

• Exceptional organizational skills with strong attention to detail

• Excellent written and verbal communication skills

• Proficiency with Google Workspace (Gmail Calendar Docs Sheets) and/or Microsoft 365

• Ability to manage competing priorities in a fast-paced environment

• High level of discretion and professionalism when handling confidential information

• Strong problem-solving mindset and a "figure it out" attitude

• Familiarity with tools such as Slack Notion & Zoom

Compensation:

• Base Salary: $60000-$75000 annually depending on experience

Benefits:

• 100% Employee Healthcare Coverage (Medical Dental & Vision)

• Retirement Plan (5% 401k Match IRA)

• Unlimited Paid Time Off (4-week minimum) (Vacation Sick & Public Holidays)

• Parental Leave

• Fitness & Commuter Subsidies available

• Equity

• SL & LT Disability

RapDev is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race color religion sex national origin age disability veteran status or any other protected characteristic.

What We Do

We help customers of all sizes transform into true DevOps organizations. We've taken several customers from deploying applications once a month to hundreds of times a day. We're a team of experienced ServiceNow Wizards and passionate SRE's contributing to the open-source community who have built multiple enterprise-scale CI/CD pipelines and integrations to help your organization build velocity in your release cycle. We specialize in helping organizations go through a full transformation of their Development and engineering teams allowing them to integrate their operations with their development teams. We have taken customers on journeys ranging from Tool integrations to Culture and Organizational changes.

Why Work With Us

We believe in customer-centric relationships built on transparency flexibility and innovative problem-solving. We like to work on cool tech and solve interesting problems. We’re fast paced but not at the expense of quality work. And we’re competitive – but only at our weekly poker game nights.

Gallery