Special Projects - Project Manager

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

The Special Projects - Project Manager will provide comprehensive administrative support to the Profit Center Leader as well as the Division Leaders enabling them to focus on strategic initiatives, decision-making, and ensuring smooth operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information with the utmost discretion. The successful candidate will be a proactive self-starter, possess excellent communication skills, and be able to prioritize and manage multiple tasks efficiently and have the ability to provide social networking support.

Responsibilities:

Administrative Support:

-Manage calendars, schedule appointments, and coordinate meetings, both internal and external, ensuring all relevant documentation and information are provided in advance.

-Prepare and edit correspondence, presentations, reports, and other documents as required, maintaining accuracy and confidentiality. i.e. Board Presentations, All Employee meetings, Strategic Planning sessions, etc.

-Handle incoming calls, emails, and messages, prioritizing and responding on behalf of the Leaders when necessary.

-Arrange travel itineraries, accommodation, and logistics for business trips, ensuring all arrangements are seamless and efficient.

Information Management:

-Conduct research and compile data on various topics as assigned by the Leaders, presenting findings in a clear and concise manner.

Meeting Coordination and Support:

-Prepare meeting agendas, attend meetings, and record minutes as required, ensuring all follow-up actions are documented and executed.

-Coordinate logistics for meetings, including booking venues, arranging catering, and organizing audiovisual equipment.

-Liaise with internal and external stakeholders to schedule meetings, resolve conflicts, and ensure effective communication.

Relationship Management:

-Act as a liaison between the President and other executives, managers, and employees, fostering effective communication and collaboration.

Special Projects:

-Assist the Leaders in special projects, including research initiatives, process improvements, and strategic planning.

-Provide support in the planning and execution of company-wide events, conferences, and board meetings.

Experience:

-Proven experience as an Executive Assistant or similar role, supporting C-level executives.

-Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

-Strong attention to detail and accuracy, ensuring high-quality deliverables.

-Excellent written and verbal communication skills, with the ability to effectively interact with individuals at all levels.

-Expert level skill in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, Drop Box) and other relevant software.

-Ability to handle confidential and sensitive information with discretion and maintain a high level of professionalism.

-Demonstrated problem-solving skills and the ability to think critically in a fast-paced environment.

-Flexibility and adaptability to changing priorities and responsibilities.

Joining our organization as an Executive Apprentice to the Profit Center Leader and Divisional Leaders offers a unique opportunity to work closely with the executive leadership team and contribute to the overall success of the company.

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We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.