Sr Coordinator

Job Details

What you will do:

Does this sound like you?

• Self-starter with initiative with demonstrated ability to work independently
• Confident operating at a very high level and can handle challenges of supporting top level executives
• Proactive, continuous improvement mindset with excellent attention to detail
• Results-driven and looking to have an impact to the business and the leaders you support!

In this role you will represent the Law & Policy Department with professionalism and highest levels of integrity, supporting the Legal Operations team. Reporting to the Director of Legal Operations, this role is responsible for managing legal administrative work, project tracking and coordination, and providing operational support as described below. You will need to possess strong attention to detail while managing multiple tasks simultaneously in a fast-paced, high energy environment.

How you will do it:

Key Roles & Responsibilities include, but are not limited to:

• Meeting Coordination

• Calendaring support for assigned team members. Scope of calendaring support to be discussed and agreed.
• Large meeting coordination (calendaring, AV, catering, logistics). Large meetings include department-wide meetings, internal team meetings, or meetings involving outside guests where catering is required (and appropriate)
• Event planning logistics

• Travel and Expenses
  • Handle all travel for assigned team members, including complicated travel arrangements (e.g., international or multi-city travel)
  • Process complex (i.e., multi-currency) expense reports for assigned team members
  • Passport/visa support
• Onboarding
  • Handle on-boarding process for teams' new hires - coordinating with Legal Ops on space planning, entering new hire tickets, ensuring IT coordination and workspace set up, scheduling or providing necessary training (LMS, eBilling/Matter Management, basic dept. orientation)
  • Handle groups' temp hiring/onboarding (coordinating with Legal Operations)
• Finance/AP
  • Handle POs, check requests, wire requests, vendor setups, etc. for assigned teams
  • Processing/reconciliation of expenses as assigned
  • Support as needed with collection of spend reports and various billing metrics
  • Support as needed the co Additional Support
• Additional support:
  • Maintain teams' [department-facing and company-facing] website content as necessary
  • Handle incoming and outgoing FedEx, inter-office mail and faxes
  • Handle special projects as they arise (both within teams and department-wide) as assigned
  • Backup coverage for other administrative support as needed

High Performance includes:

• Taking ownership of an issue once it is brought to you - going the extra step to proactively seek out answers to problems that may fall outside your expertise
  • Consistently looking for ways to improve/enhance processes, find efficiencies, think outside the box
  • Show flexibility as workloads fluctuate - willingness to provide backup coverage to other admins/teams when needed, reach out to team(s) or Legal Operations during downtimes for additional work/projects.
  • High level of professionalism; handles sensitive/confidential information with appropriate care.
  • Well organized; consistently completes projects on-time with great attention to detail. Able to prioritize well, work efficiently
  • Eager to learn new things and apply knowledge to improve/simplify processes; eager to go the 'extra mile'
  • Strives to gain strong institutional knowledge about department and company processes
  • Fluency in systems mentioned above. Able to successfully support team members with minimal assistance, able to train new team members.
  • Cost-conscious
  • Able to successfully resolve payment-related inquiries with AP independently.
  • Clear understanding of company code/cost center structure; Clear understanding of AP processes and deadlines (month-end, urgent payment process, etc.); Clear understanding of monthly budgeting process - forecasts, accruals, quarterly target-setting. Able to successfully support team with minimal assistance.

What we look for:

• Bachelor's degree preferred and minimum of three years prior Executive administrative support or coordinator experience is required, ideally in a global work environment
• Prior experience working in a legal environment preferred
• Must have demonstrated proficiency in using a variety of office/desktop solutions including Microsoft Office (Outlook, Excel, Word, and PowerPoint) - SharePoint is a plus
• Possesses critical thinking skills and demonstrate problem solving capabilities
• Ability to work flexible hours on occasion, as required (i.e., working before 8am, after 5pm)
• Must have effective verbal communication skills as well as confidence in communicating with all levels of the organization
• Strong organizational skills and ability to multi-task in a fast-paced environment
• Maintains attention to detail and ensures accuracy in work performed
• Proven ability to handle sensitive and confidential information ethically and responsibly

Who we are:

At Johnson Controls, we're shaping the future to create a world that's safe, comfortable and sustainable. Our global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and vehicles more efficient. We are passionate about improving the way the world lives, works and plays. The future requires bold ideas, an entrepreneurial mind-set and collaboration across boundaries. You need a career focused on tomorrow. Tomorrow needs you.

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.