Sr Exec Asst

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.

Your Role at Baxter

The Senior Executive Assistant will provide comprehensive executive support services with a high degree of confidentiality, discretion, and judgment to the GBU President and other Vice Presidents within GSS, PSS and Enterprise Connectivity. In this role, you'll provide comprehensive administrative support services

Your Team

The Senior Executive Assistant is a trusted member of the team who provides administrative support in a highly confidential matter. In addition to traditional administrative duties (correspondence, calendaring, setting up video conferences, etc.) you will partner with members of the Baxter organization at all levels from CEO, other ELT members, as well as all colleagues around the globe.

The Senior Executive Assistant will also be responsible for handling the planning and execution of many events (company picnic, celebrations, fundraising events, quarterly meetings, etc.) as well as get along with and schedule high-level executive talent visits.

What you'll be doing

• Responsible for supporting 1-2 Vice Presidents including arranging travel, submitting expense reports, handling calendars, setting up conference calls, arranging meetings, team events and dinners, etc.
• Maintain sensitivity to confidential matters
• Maintain a high level of engagement with multiple business partners both in Deerfield HQ and regionally, including Finance, Administrative Services, HR, and other business units
• Handle information flow in a timely and accurate manner
• Ensure compliance in day-to-day operations and maintain files according to appropriate guidelines
• Plan, coordinate, and keep contents of meetings focused
• Provide support and oversight for special projects and initiatives, and work with leadership to deliver, supervise and communicate progress towards goals
• May be responsible for budget tracking
• Build/prepare correspondence and presentations

What you'll bring

• 6 + years of experience as Executive Assistant or Sr. Executive Assistant level.
• High school diploma or equivalent required. Associates degree or professional certification preferred.
• Previous experience with executive travel arrangements, expense reporting, meeting planning, and calendar management.
• Must possess outstanding critical thinking skills, exercise sound business judgment, and handle highly confidential information with integrity.
• Results- and solutions-oriented in supporting multiple change agendas.
• Ability to work independently and identify proactive solutions to sophisticated situations.
• Highly detailed, and flexible, with ability to balance and prioritize tasks efficiently
• Maintain the highest degree of accuracy and timeliness of work.
• Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems (especially Zoom, WebEx, telepresence, video conferencing)
• Project management experience a plus

The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.

High School Diploma/GED (±11 years)

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law

EEO is the law - Poster Supplement

Pay Transparency Policy

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.