Sr. Executive Assistant

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

Job Title: Sr. Specialist, Operation & Analysis

Job Summary: The role will be dual role for working as Executive Assistant and Team Operation & Analysis daily work. This role will provide high-level administrative support to the executive, ensuring smooth day-to-day operations and facilitating effective communication. The role will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling various administrative tasks.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Coordinate and prioritize incoming requests, emails, and phone calls, responding on behalf of the executive as appropriate.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Conduct research, compile data, and prepare materials for meetings and presentations.
• Coordinate and organize meetings, including agenda preparation, taking minutes, and following up on action items.
• Assist with the preparation and submission of expense reports.
• Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.
• Act as a liaison between the executive, employees, clients, and external stakeholders, ensuring effective communication.
• Anticipate the needs of the executive and proactively address them.
• Handle various administrative tasks, such as filing, record-keeping, and ordering office supplies.
• Provide support for special projects and initiatives as assigned.

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• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail and accuracy in work.
• Strong written and verbal communication skills.
• Proficient in using office productivity software (e.g., Microsoft Office Suite).
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor and ability to interact with individuals at all levels.
• Flexibility and adaptability to changing priorities and responsibilities.
• Excellent analysis & reporting skill to complete ad-hoc request.
• Bachelor's degree in Business Administration or a related field (preferred).