Sr Executive Assistant (Engineering)
Job Description
From Fivetran’s founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We’re proud that more organizations continue to leverage our technology every day to become truly data-driven.
- Project Management Support - Manage engineering leadership projects that require coordination with other departments and their executive assistants.
- Meeting Support - Setup, take notes and summarize meetings as needed. Create prep materials and calls as needed to ensure execs are ready to rock their meetings.
- Document Creation and Maintenance - Draft, proofread, and create engaging visuals for documents and documentation as needed.
- Calendars - keeping them tidy, free of conflicts. Quickly fielding and routing inbound requests in alignment with executive priorities and adjusting them as needed to handle any rapidly changing realities.
- Travel Bookings - Complete and adjust bookings for domestic and international travel
- Expenses - Complete bi-weekly expense reports via Expensify and Airbase
- Questions - Field incoming from the org with enthusiasm, attracting DMs to you and away from the executive
- Meal & restaurant management - Ordering food or booking reservations at restaurants
- Inboxes - Purge junk mail and draft basic responses where appropriate
- Task Management - Use our task management tool to communicate updates to your execs and ask/answer questions
- Ad Hoc Requests - Complete additional administrative tasks as needed - common requests include one off meeting set ups or locating documents and sharing them
- Proactively surface and suggest initiatives that drive positive team engagement
- Organize Team Events and Gifts to influence team culture
- Own and drive employee recognition programs and opportunities
- Keep an eye out for organizational health and surface any found issues to leaders
- Manage skip-level 1:1 cadences
- Information Sharing - Meet weekly with the EngOps to provide update on leadership priorities
- Calendars - Work with EngOps to ensure execs calendars align with Annual, Quarterly and Monthly cadences.
- Event Support - Work alongside EngOps to produce engineering leadership team events quarterly or semi-annually.
- Must be willing to travel domestically/internationally for quarterly/annual events.
- You are interested in a long-term career as a Senior Executive Assistant and have a solid background in supporting engineering executives.
- Must have: Experience with Project Management Support
- Required: Manage engineering leadership projects and coordination with other departments and their executive assistants
- You have prior experience handling external stakeholders/schedules, along with internal stakeholders/schedules.
- You are experienced with software development and cloud based technology companies.
- You are great at creating compelling presentations and visuals in Google Slides that communicate important messages to the organization
- You are proactive, consultative, strategic, and confident in your abilities to support the team
- You are good at anticipating the needs of your executives while showing initiative, and even encourage proactivity throughout the organization.
- You are highly organized and detail-oriented, with the ability to handle multiple deadlines, projects, and stakeholders. You have excellent project leadership skills and can keep track of deadlines and deliverables associated with multiple workstreams.
- You successfully demonstrate the capability for creative problem-solving. You are able to seek out answers and drive solutions autonomously, using an analytical mindset.
- 5-8 years of experience as an EA, minimum of 3 years experience supporting Engineers.
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Perks and Benefits
- 100% employer-paid medical insurance*
- Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
- RSU stock grants
- Professional development and training opportunities
- Company virtual happy hours, free food, and fun team building activities
- Monthly cell phone stipend
*may vary by country - please reach out to your recruiter for more information
To learn more about Fivetran's benefits by region - click here.
We’re honored to be valued at over $5.6 billion, but more importantly, we’re proud of our core values of Get Stuck In, Do the Right Thing, and One Team, One Dream. Read about us in Forbes.  Â
Fivetran brings together high-quality talent across the globe to make data access as easy and reliable as electricity for our customers. We value and recognize that our customers benefit from having innovative teams made of people from many backgrounds, experiences and identities. Fivetran promotes diversity, equity, inclusion & belonging through attracting, recruiting, developing and retaining a diverse workforce, not only because it is the right thing to do, but because it helps us build a world-class company to better serve our customers, our people and our communities.
To learn more about Fivetran’s culture and what it’s like to be part of the team, click here and enjoy our video.
To learn more about our candidate privacy policy, you can read our statement here.
Date Posted
04/01/2023
Views
24
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