Sr Manager Accounting

Sr Manager Accounting

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Sr Manager Accounting on our Finance team. This position can be hybrid (working from both office and home), with a schedule to be determined by business needs.

As a Sr Manager Membership Accounting you will oversee functions providing accounting support and membership processingfor all membership channels, including federation, direct, groups, and studentoutreach. Manage accounting andanalytical support for all membership activities. Maintain relationships with and provideassistance to the state and county federation membership staff, as needed.

RESPONSIBILITIES:

Accounting, Analysis,Processes and Systems

• Maintain all accounting for membership, including analysis of results, trend reporting, commissions, and reconciliations.
• Contribute to new reporting and analytical support for membership marketing and AMA's financial reports to management and the Board.
• Act as finance liaison on systems development and enhancement for the membership system.
• Ensure adequate documentation for all Membership Accounting processes is prepared and updated on a regular basis.
• Establish and maintain adequate reporting of the volume and status of work in various ques and redeploy resources as needed to provide timely and accurate service to members and customers.

Direct Membership

• Direct an efficient posting process to ensure prompt posting and communication to the physician.
• Manage all accounting functions related to direct membership including cash receipts, lockbox, wires, roster postings; statements to customers; accounts receivable management; refunds; collection efforts.
• Manage month-end reports and track daily membership activity as well as new member enrollment.

Roster Membership

• Direct all accounting, reporting, and analysis functions related to Federation, Group, and Student Outreach membership processes.
• Provide direction and assistance for state medical societies and groups regarding the collection, processing, and transmitting of AMA membership dues and state memberships.
• Oversight of the Student Outreach annual comprehensive processing plan and execution to ensure timely and accurate updating of student records to the database.
• Oversight of membership dues commissions and incentives activities.

StaffManagement

• Lead, mentor, and educate assigned staff; set direction, objectives, and project priorities; evaluate staff performance and support staff development.
• Ensure that all staff are knowledgeable in all aspects of membership processing.

May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor's degree required.
2. Minimum 7+ years experience in customer-facing accounting group (e.g. receivables, credit, and collection) required.
3. People management experience required. Capable of selecting, developing, training, and motivating staff.
4. Proven knowledge of GAAP.
5. Skilled in use of relevant software packages; in particular, membership software applications, Microsoft Office Suite (Word, Excel, PowerPoint, and Access), Lawson, and Business Objects.
6. Excellent written and oral communication skills with the ability to work effectively with all levels of staff and management.
7. A self-starter able to work in a demanding, deadline-oriented environment and required overtime during peak periods.
8. Well-organized, extremely detail oriented, and effective at dealing with many activities simultaneously.
9. Strong sense of confidentiality and discretion needed.
10. Demonstrated ability to prioritize work, make decisions, and effectively meet deadlines and commitments.
11. AMA's safety and policy protocols require proof of full vaccination against COVID19 for employment at AMA (including booster when eligible). Employees may apply for a religious or medical exemption from getting the vaccine.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION