Sr. Administrative Assistant

Sr. Administrative Assistant, Core Games

Location: Austin, TX

Who We Are

Founded in 2005, 2K Games is a global video game company,  publishing titles developed by some of the most influential game development studios in the world. Our studios responsible for developing 2K’s portfolio of world-class games across multiple platforms, include Firaxis, Hangar 13, CatDaddy, Cloud Chamber, 31st Union, Visual Concepts and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building, and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team of engineers, marketers, artists, writers, data scientists, producers, thinkers, and doers, are the professional publishing  stewards of our growing library of  critically acclaimed franchises such as NBA 2K, BioShock, Borderlands, Tiny Tina’s Wonderlands, Mafia, Sid Meier’s Civilization, WWE 2K, and XCOM. 

At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion and want our community of candidates to reflect this commitment. We encourage all qualified applicants to explore our global positions. 

2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO).

What We Need

We’re looking for an exemplary Senior Administrative Assistant to directly support the company’s Vice President of Core Games. You’ll work closely with the VP, Core Games, the VP’s direct reports and other team members who work directly with our game studios on our core game franchises in helping them execute their day-to-day needs. The ideal candidate is a master of cross-functional influence, has outstanding communication skills, an extensive attention to detail, is a determined problem solver, and is mindful that deadlines are critical to success. A proactive, friendly, approachable, ‘can do’ and collaborative mindset, along with the ability to balance priorities and wear many hats, will shine through in the ideal candidate. In return, you’ll be an integral player in helping many of 2K’s most exciting games come to fruition.

What You Will Do

• Manage sensitive matters with a high level of confidentiality and discretion
• Conserve the VPs time by reading, researching, collecting and analyzing information as needed, in advance and proactively
• Moving at speed and with a high degree of quality/competency which means reviewing and responding in a timely and professional manner to daily communications (email, Slack, phone/text) and work requests
• Be solution-oriented and influential - find ways to get to yes by finding alternative solutions to achieve the department’s goals when a roadblock is faced
• Managing the VP’s calendar as directed, ensuring all involved parties are informed and kept abreast of schedule requests, changes, updates and/or cancellations
• Coordinates VP’s meetings and Core Games department functions, including but not limited to preparing calendar invites, Zoom calls, presentations, preparing and distributing agendas and other materials, reserving and preparing meeting rooms or other facilities, ordering food/beverage service and coordinating any necessary technical support
• Coordinates travel arrangements for VP and outside partners for group events or as critical business needs arise; works closely with company travel agency and others to ensure timely responses, accurate itineraries and policy compliance
• Facilitates and processes expense reports for VP as directed
• Assists with special projects as assigned
• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the VP
• Collaborates with department leads, as assigned, on presentation creation and support
• Conducts research as requested; compiles reports
• Attends meetings/functions as needed or requested, taking detailed notes/minutes and disseminating as appropriate
• Performs other duties as assigned/directed by the VP, Core Games

What Will Make You a Great Fit  

• Minimum 5-7 years of experience, with Associate Degree (A.A.) or higher preferred
• Prior work experience in a production environment – and in an industry such as video games, animation, film, television, music, sports, consumer tech or for a prominent consumer lifestyle brand – is a plus but not required
• A love for creativity and quality and committed to embracing 2K’s core mission and values
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis which means being self-motivated, proactive, versatile and flexible, with ability to anticipate, multitask, manage workflow and balance competing priorities with enthusiasm
• Excellent communicator - able to interact with people of all levels from individual contributors to executives in a confident, professional manner, face to face, via zoom or email/slack
• Outgoing and warm personality, with excellent interpersonal skills and ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have a team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the VP and other executives and sr. managers by maintaining effective relationships with interested parties.
• Highly organized and ability to translate concepts into polished presentations. 
• Good judgment, with the ability to make timely and sound decisions
• Strong organizational and problem-solving skills
• Ability to think outside of the box with a sense of urgency
• Highly proficient in use of Google Suite and/or Microsoft Office including Outlook, Word/Docs, PowerPoint/Slides, etc.

Bonus Points 

• Avid gamer with knowledge of and experience with shooters, RPGs and/or action games is a plus but not required
• Travel, both domestic and international, may be required

As an equal opportunity employer, we are committed to ensuring that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment.  Please contact us if you need reasonable accommodation.

Please note that 2K Games and its studios never uses instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, only use 2K.com accounts. 

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