Sr. Administrative Assistant

We are seeking an experienced and highly skilled Sr. Administrative Assistant to provide exceptional support to our Vice Presidents and Senior Vice Presidents. The successful candidate will be responsible for high-level calendar management, travel coordination with budget oversight, handling confidential information, contributing to special projects, and supporting junior administrative assistants within the Business Unit/Function.

Responsibilities:

High-Level Calendar Management:

• Prioritize and manage complex executive calendars, resolving scheduling conflicts and ensuring optimal time utilization.

• Coordinate and schedule meetings, conferences, and other engagements with a focus on efficiency and strategic priorities.

Travel and Expense Coordination:

• Manage travel arrangements, including booking flights, accommodations, and ground transportation, while staying within budget constraints.

• Provide budget support for travel and expense activities, ensuring compliance with financial guidelines.

Confidential Information Management:

• Handle confidential information and sensitive communications with the utmost discretion.

• Maintain confidentiality in all matters related to executives and the organization.

Special Projects/Offsites:

• Contribute to the planning of both virtual and in person meetings, training and events; coordinating logistics and providing support.

• Collaborate with other team members to ensure successful execution of special initiatives.

• Support the planning & organization of company meetings, events, and all associated logistics.

Support to Junior Executive Assistants:

• Provide guidance and support to junior executive assistants within the Business Unit/Function to ensure alignment with organizational goals.

• Foster a collaborative environment and share best practices to enhance overall team performance.

Reports and Presentations:

• Prepare and review reports and presentations for senior management, ensuring accuracy and alignment with organizational standards.

• Assist in creating compelling materials that effectively communicate key messages.

Qualifications:

• Proven experience as an Executive Assistant or Administrative Assistant supporting senior executives.

• Exceptional organizational and prioritization skills.

• Strong attention to detail and the ability to handle multiple tasks simultaneously.

• Excellent written and verbal communication skills.

• Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite.

• Ability to work with confidential information and maintain an elevated level of professionalism.

• Previous experience in budget support and project coordination is a plus.

If you are a proactive, detail-oriented, and experienced professional looking to take on a challenging role supporting senior leadership, we invite you to apply for this opportunity to contribute to the success of our Vice Presidents and Senior Vice Presidents.

Location and Workplace Flexibility

We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee's work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in accordance with Company policies.

As a leading payments company in healthcare, we guide, price, explain, and pay for care on behalf of insurers and their members. We’re Zelis in our pursuit to align the interests of payers, providers, and consumers to deliver a better financial experience and more affordable, transparent care for all. We partner with more than 700 payers, including the top-5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, over 4 million providers, and 100 million members, enabling the healthcare industry to pay for care, with care. Zelis brings adaptive technology, a deeply ingrained service culture, and a comprehensive navigation through adjudication and payment platform to manage the complete payment process.

Commitment to Diversity, Equity, Inclusion, and Belonging 
At Zelis, we champion diversity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of diversity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.

Equal Employment Opportunity
Zelis is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.

Accessibility Support 

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [email protected]

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