Sr. Administrative Assistant/Project Coordinator

Job Description

About This Role

The Sr. Administrative Assistant/Project Coordinator will be a dynamic and self-motivated individual able to provide administrative support and coordination to the VP of the Gene Therapy Accelerator Unit (GTxAU).

What You’ll Do

• Build strong working relationship with teams and administrative and operations staff by organizing efficient communication and following up with deadlines and pertinent information.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Provide administrative support, to include but not limited to: calendar management (scheduling, prioritizing, resoliving conflicts, etc.), coordination of multiple different team meetings including agenda development and tracking, expense management, etc.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Create, compose, and edit written material as needed, including non-technical meeting minutes; handle correspondences of confidential nature.
• Propose and implement process improvements to increase efficiency.
• Large-scale and off-site meeting support including logistics coordination (secure venue, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.
• Coordinates VP/GTxAU projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring and evaluating projects.

Who You Are

The right candidate must be proactive, agile, organized, collaborative, and calm under pressure. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with R&D leaders and others across all levels of the organization. This position also requires a professional demeanor, sense of urgency, attention to detail, the ability to prioritize and in-depth knowledge of project management and project implementation.

Required Education/Skills

• Bachelor’s degree or equivalent experience
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint and Microsoft Teams or ability to create and maintain a department intranet site preferred.

Additional Information

Why Biogen?

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.