Sr. Administrative Project Coordinator - Division of Student Affairs

Carnegie Mellon University’s Community Life unit is searching for a Senior Administrative Project Coordinator. The Senior Administrative Project Coordinator for Community Life is responsible for directly supporting the mission of the departments within Community Life as part of the Division of Student Affairs: including Residential Education, First-Year Orientation and Family Engagement, and Fraternity and Sorority Life. This is an excellent opportunity for someone who thrives in a dynamic and challenging work environment. You will contribute to the organization by being responsible for administrative support to the Associate Dean for Residential Education and Associate Dean for First-Year Orientation and Family Engagement and indirect support to the areas of responsibility under the associate deans.

Core responsibilities will include:

• Provide administrative support for events and services offered by the suite which may include food orders, space reservations, and facility requests.

• Provides assistance and coordinates more complex administrative aspects in support of the various programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, orientation, move-in, lecture series, travel arrangements, etc.

• Acts as a liaison or contact person with other university departments, i.e., Budget Office, Registrar, Property Management, Human Resources, etc., and with outside organizations

• Manage schedule and calendar for those supported, e.g., leadership teams for Residential Education, First-Year Orientation and Family Engagement, and Fraternity and Sorority Life.

• Assists in the research, preparation and processing of information for various projects that support the goals of the units within the Community Life Suite.

• Assist in the support of managing departmental email accounts for Residential Education, First Year Orientation and Family Engagement, and Fraternity and Sorority Life.

• Serves as initial contact and liaison, providing information/coordination via phone or in person for vendors, agencies, or other outside associations. Provides general information regarding research and non-research contracts.

• Prepares agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc. Takes and distributes minutes. Gathers data and produces statistical and narrative reports for meetings or projects.

• Drafts correspondence, promotional materials, articles, reports, etc. concerning program/project area for supervisor's signature and/or approval.

• Produces and assembles regular reports and summaries. Frequently required to respond directly to inquiries and requests regarding these reports.

• Other duties as assigned that are critical to the support of the Community Life Suite.

Flexibility, excellence, and passion are vital qualities within the Community Life Suite. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate strong interpersonal skills in addition to organization and planning, and be able to multitask in a fast-paced environment.

Qualifications: 

• High School/GED diploma required; Bachelor’s degree preferred

• 3-5 years of administrative support and/or project coordination experience required

• Applicants with prior collegiate administrative coordination and project coordination experience are preferred.

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful Background Check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: