Sr. Executive Assistant to the CEO

Who are we?

Smarsh empowers its customers to manage risk and unleash intelligence in their digital communications. Our growing community of over 6500 organizations in regulated industries counts on Smarsh every day to help them spot compliance, legal or reputational risks in 80+ communication channels before those risks become regulatory fines or headlines. Relentless innovation has fueled our journey to consistent leadership recognition from analysts like Gartner and Forrester, and our sustained, aggressive growth has landed Smarsh in the annual Inc. 5000 list of fastest-growing American companies since 2008.

Smarsh is seeking a Sr. Executive Assistant to shine in one of the most important roles in our organization. This role contributes directly to the success of both our CEO and the company by providing world class executive administrative support.

What will you do?

• Manage professional and personal scheduling for the CEO, including agendas, meetings, client event management, and other logistics. Prioritize meetings and manage competing demands on our CEO's availability so the CEO can focus on the job of driving our company to even higher levels of growth and success.
• Coordinate, in a proactive manner, complex scheduling and calendar management, as well as content and flow of information, to the CEO. 
• Perform day-to-day administrative support services such as meeting schedules and facilitation, travel arrangements, expense reports, and other services.
• Manage CEO’s travel logistics and activities including accommodations, transportation, and meals. 
• Communicate effectively and as required to positively reflect the goals of the company and the best interests of the CEO.
• Partner with Marketing and Communications teams to draft, review and send communications on behalf of the CEO.
• Support smooth departmental operation during our CEO’s absence. Maintain communication with our CEO during periods of travel to prioritize communication, provide relevant updates, and facilitate or make timely decisions as knowledge permits.
• Plan and produce onsite and offsite meetings for the C-Suite and Board of Directors. Responsibilities include securing the meeting location, managing attendee communication, agenda publishing, room layout, attendee travel, onsite catering, A/V services, meeting materials and supplies, expense reporting and event budget management, and any other related services. Responsible for planning, communicating, hosting, and handling day-of logistics and event. 
• Coordinate events hosted at local Smarsh locations as well as off-site events. Support smaller scale employee events taking place at the local office. 
• Other duties as assigned include supporting other departments or executives as needed.

What will you bring?

• HS Diploma
• 15+ years of executive administrative support, worked alongside CEO for 5+ years
• Superior interpersonal skills & the ability to build relationships effectively
• Demonstrate a high degree of confidentiality 
• Represent the company to external contacts on behalf of the CEO and C-Suite
• Expert knowledge of MS Office 365
• Prioritize & execute assignments in a fast-paced environment
• Resolve problems by using exceptional judgment
• Work with a diverse team of people with different management styles
• Excellent verbal & written communication skills
• Exceptional time management skills
• Highly approachable and professional
• Demonstrated event management and planning skills 

About our culture

Smarsh hires lifelong learners with a passion for innovating with purpose, humility and humor. Collaboration is at the heart of everything we do. We work closely with the most popular communications platforms and the world’s leading cloud infrastructure platforms. We use the latest in AI/ML technology to help our customers break new ground at scale. We are a global organization that values diversity, and we believe that providing opportunities for everyone to be their authentic self is key to our success. Smarsh leadership, culture, and commitment to developing our people have all garnered Comparably.com Best Places to Work Awards. Come join us and find out what the best work of your career looks like.