Sr. Project Coordinator

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood's Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.

As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

This Opportunity

WSP is currently initiating a search for a Sr. Project Coordinator for our Portland, Maine office.

Your Impact

• Make travel arrangements when requested
• Word processing for technical staff to include formatting and editing a document for corporate structure
• Preparation of Excel spreadsheets
• Assist with project billing and unit cost review
• Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
• Prepare documents & items for Fedex pick up
• Other miscellaneous administrative functions

Who You Are

Required Qualifications

• Five or more years of administrative experience
• High School diploma (or equivalent), associate's or bachelor's degree preferred
• Excellent organizational skills including strong written and verbal communication skills
• Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
• Must have strong organizational skills to assist with many different professionals and projects simultaneously
• Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
• A positive, collegial attitude and a high level of professionalism are essential
• Excellent computer skills are essential particularly extensive knowledge of Microsoft Office products
• A valid driver's license and clean DMV report
• Project a professional company image through in-person and phone interaction
• Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
• Demonstrated experience working in MS Excel using formulas, workbooks and links, generating pivot tables from flat files, creating charts, MS Access database a plus.
• Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
• Ability and willingness to learn technical and business vocabulary
• Demonstrated experience with detailed (and labor-loaded) scheduling using MS Project and PowerBi).
• This position requires effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
• The successful candidate will take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous proposals with strict deadlines
• Must be flexible with work schedules and able to adjust to multiple and concurrent deadline

Preferred Qualifications

• Five or more years professional administrative work experience
• Five or more years of directly related experience in the engineering consulting environment

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