Staff Accountant

The Staff Accountant provides support to the Controller and Chief Financial Officer by managing accounts payable, assisting with accounts receivable and handling a variety of accounting functions, duties, and projects.

Position Responsibilities:

Manage Accounts Payable

• Administer the "BILL Spend and Expense" credit card program.

1. Review transactions daily, ensuring all receipts are uploaded and accounting coding is accurate.
2. Pay invoices using established process.
3. Ensure the BILL upload report is accurate prior to uploading into Great Plains.
4. At month-end, review "BILL Spend and Expense" credit card statement for accuracy.

• Administer the "BILL Spend and Expense" expense reimbursement program.

1. Review transactions daily, ensuring all receipts are uploaded and the business purpose is clearly documented.

• Inform the Controller when invoices and expense reports are ready to pay.
• Identify outstanding invoices to be paid via the ACH or check process in Great Plains.
• Process check and ACH runs to pay said invoices.
• Monitor the Accounts Payable Mailbox and ensure all invoices are processed correctly.
• Obtain the proper approvals on all Accounts Payable invoices.
• Process Accounts Payable invoices in Great Plains, including identifying the appropriate general ledger coding.
• Maintain vendor database and contact vendors as needed.
• Enter new vendors into Great Plains and BILL as needed.
• Inform Controller which Accounts Payable invoices need to be accrued at month end.
• Understand use tax law and apply it to payables.
• Process Form 1099s each January following IRS regulations.
• Know IRS regulations regarding Form W-9. Ensure we obtain W-9 forms as needed and maintain our Form W-9 file.

Assist with Accounts Receivable

• Scan client checks into Bank of America via remote check scanner.
• Record all checks received to properly offset the correct open invoice to the client account.
• Input cash receipts into Great Plains.
• Enter the check payments into the Cumulative Deposits spreadsheet.
• Monitor past due accounts receivable balances and follow-up with internal Client Relationship Associate accordingly.

Additional Duties

• Collaborate with Controller and Chief Financial Officer to streamline accounting processes.
• Assist Controller and Chief Financial Officer with annual budget.
• Support the Sarbanes-Oxley controls and Financial Statement audit requests.
• Prepare the Prepaid and Accrual spreadsheets.
• Aid the Controller and Chief Financial Officer with the monthly close, including posting of journal entries and reviewing expense variances.
• Maintain various accounting records on the internal network drive.
• Create financial reports as needed.
• Assist with Fixed Asset Accounting.
• Monitor petty cash fund.
• Maintain accounting instruction manuals and procedures and update with changes as necessary.
• Flexibility to assist with other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. These statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this position.

Requirements

Knowledge, Skills, and Abilities:

• Strong attention to detail.
• Self-starter with an ability to work independently and as part of a team.
• In-depth knowledge and understanding of accounting systems.
• Solid work ethic and an ability to maintain confidentiality.
• Excellent organizational and problem-solving skills with an ability to effectively prioritize work.
• Proficient in English grammar, vocabulary, and punctuation - oral and written.
• Strong mathematical aptitude.
• Pleasant disposition and the ability to communicate effectively with a wide range of people in a professional manner using tact, courtesy, and good judgement.

Qualifications:

• Minimum Associates Degree in Accounting; Bachelor's degree preferred.
• 1 to 3 years of related work experience.
• Experience and working knowledge of Generally Accepted Accounting Principles.
• Computer literate with a strong aptitude and proficiency in technology solutions, including but not limited to, Microsoft Office applications. Advanced skills working with Excel is required.
• Experience and working knowledge of accounting systems (Great Plains is preferred).
• Familiarity with "BILL Spend and Expense" is a plus.

Benefits

What we offer:

• A Top Workplace winning culture built on teamwork, integrity, and diligence.
• Engaging work environment.
• Opportunity for professional growth and development.
• A hybrid work schedule.
• Competitive salary and eligibility for annual firm profitability/individual performance incentive.
• Comprehensive benefits package including medical, dental, vision, life, and long-term disability insurance, flexible spending accounts and the items listed below.
• 401(k) plan with match and profit-sharing contribution.
• Generous paid time off.
• Paid parental and medical leave.

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