Staff Accountant

Staff accountant Department: Business Support Location: Seattle, WA FLSA Status: Non-Exempt Reports to: HR & Accounting Manger Travel: 0-5% travel About the Position Oversees and processes all aspects of accounts receivable and is a back-up for accounts payable; income revenue reporting; and city and state tax reporting and compliance. Ensures the integrity and accuracy of accounting data from various departments and financial modules. Maintains customer data ensuring that accurate and timely reporting is provided to internal and external customers. Coordinates monthly and quarterly financial processes and reports. Essential Duties and Responsibilities: Include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 1. Process incoming payments by check, credit cards in a daily batch process and EFTs. 2. Reviews aging reports and follow ups with Customers regarding overdue balances. Research and resolve invoice discrepancies keeping records accurate and accessible. 3. Manage and process collections, write-offs, and bad depts with customers. Refer customer accounts to collection agency as needed. 4. Analyzes credit worthiness and holds/releases incoming customer orders according to policy and credit history. 5. Prepare and report to Management weekly regarding cash flow and Aged Receivables. 6. Review and process revenue related city and state tax forms, making timely tax payments and complying with local, state, and federal government reporting requirements. 7. Daily input cash receipts data to the ERP system and reconciling data to the bank deposit. 8. Audit daily invoices prior to printing/mailing for correct charges (back orders, missing PO’s, prepay and freight charges); assuring that customers are invoiced, and statements are provided in a timely and accurate manner in accordance with policies, procedures and customer contracts. 9. Manage bank reconciliations. 10. Manage the Return Merchandise Authorization (RMA) system including the restocking/backflushing of inventory, credits, and discounts. 11. Make timely general journal entries and adjustments, maintain petty cash drawer, and complete adjusting journal entries (AJEs) quarterly or sooner, as needed. 12. Complete month end and year end ERP processes and CPA requests. 13. Maintain the resale certificate system including physical and electronic documentation assuring tax compliance. Train customer service representatives on resale certificate system. 14. Interpret and resolve customer and internal stakeholder accounts receivable/financial questions and requests. 15. Serve as the backup for accounts payable and limited additional accounting functions during periods of staff illness and vacation. 16. Purchase and maintain office supply inventory within the budget. 17. Maintain an organized and accessible filing system under document control and retention procedures as Bodypoint moves to a electronic filing system. Copying, filing and scanning as needed 18. Distribute inbound and outbound mail. 19. Provide continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service. 20. Perform other duties as assigned. Supervisory Duties and Responsibilities: This position does not have direct supervisory responsibilities POSITION requirements Required Education or Experience: Minimum education requires a knowledge of general accounting principles usually acquired through two years post-secondary education in accounting or a related business field. The position requires 3-5 years of experience in accounting, accounts receivable, general ledger and financial reporting. Must have excellent interpersonal and customer service skills. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep strict payroll and company finances confidential and a strong ability to work under pressure and meet deadlines. Required Skills: • Confident working independently, accuracy, attention to detail, Problem Solving, Analytical Ability. • Ability to multitask and communicate well with individuals of all backgrounds Team Player – able to assist members and support departments • Proficient understanding and ability to operate and utilize Microsoft Office (with strong Microsoft Excel Skills). • ERP (Enterprise Resource Planning) software knowledge is required, preferably Syspro. • Billing and Collections • Effective professional writing ability • Data Entry, Ten key preferred • Must be comfortable communicating with any individuals, using any method of communication. Physical Activities and Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Light moving and transporting of items weighing less than 50 pounds • Sitting, standing, bending, reaching, pulling/pushing, kneeling, twisting, grasping, and walking for general office duties and travel as required Work Environment: • Continuously remaining in a stationary position, often standing or sitting for prolonged periods. • Continuously communicating with others to exchange information. • Continuously repeat motions that may include the wrists, hands and/or fingers. • Continuously assess the accuracy, neatness and thoroughness of the work assigned. • Occasional noisy environments. • Continuous sedentary work that primarily involves sitting/standing. • No adverse environmental conditions expected Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Bodypoint believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications, and job scope, but not limit our employees nor the organization to just the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of the organization. Job Type: Full-time Pay: $60,000.00 - $84,000.00 per year Benefits: • 401(k) • Dental insurance • Health insurance • Life insurance • Paid time off • Vision insurance Physical Setting: • Office Schedule: • Monday to Friday Ability to Relocate: • Seattle, WA 98104: Relocate before starting work (Required) Work Location: In person