Staff Specialist II - Operations Support

#WeAreONEOK – Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.

JOB SUMMARY

ONEOK is looking to add a Staff Specialist II to our Capital Projects team. This role will provide strategic and tactical support in areas such as administrative services, application and business support, audit readiness, reporting, special projects and others. This position is eligible for a hybrid schedule.
Preferred Skills and Experience:
• Familiarity with PowerBI
• Well-developed skills in Microsoft Office Suite
o Word: create and edit documents, formatting, tracking changes, grammar,
o Excel: create and edit workbooks, formatting, filters
o PowerPoint: create and edit presentations, importing graphs and/or charts
o Outlook: create emails, manage contacts, create and manage calendars, plan meetings, manage folders, auto reply, signatures, reminders
o Teams: create and manage meetings, create teams and channels, send/receive messages, edit files, collaborate with team members
• SharePoint: maintaining SharePoint site, manage site access and permissions
• Strong communication and follow-up abilities
• Strong analytical abilities and strategic mindset
• Excellent critical thinking skills
• Highly organized with attention to detail
• Ability to handle multiple responsibilities at once

Job Profile Summary
Provides administrative support to a senior-level executive.

Essential Functions and Responsibilities

• Provide administrative support for a senior-level executive including composing, preparing, and/or editing correspondence and reports
• Provide information and/or guidance to outside visitors, managers, customers, regulatory agency personnel, vendors, employees, and others concerning but not limited to:
  • Executive's schedule
  • Dissemination of confidential or sensitive information
  • Corporate policies and procedures
• Answer executive's telephone. Verify, approve, and/or disseminate requests for information, invoices, news releases, and correspondence
• Calculate, process, and/or prepare correspondence and reports utilizing computers and applicable software, for example:
  • Executive’s personal/business correspondence
  • Invoices and expenses
  • Special projects
  • Budgets

Education

• Associate's Degree in office administration or an equivalent combination of formal education and the following job related experience

Work Experience

• Experience providing administrative support to an executive
• Experience in use and function of office equipment applicable to position including computers, calculators, photocopiers, and facsimiles
• Experience interpreting and/or administering policies, procedures, and use of terminology applicable to position
• Experience and training related to:
  • Accessing general ledger accounts
  • Word processing and spreadsheet software such as Microsoft Word and Excel
  • Developing and maintaining physical and/or electronic filing systems
  • Handling confidential and/or sensitive information
  • Planning conferences, traveling arrangements and meetings
• Experience interacting, advising, directing and communicating effectively
• Experience reading, interpreting, editing, and/or extracting information from various sources including policies and procedures, manuals, reports, contracts, and regulations
• Experience composing and preparing correspondence and reports

Knowledge, Skills and Abilities

• Knowledge of: organizational structures and terminology of corporation and its business segments
• Ability to: apply commonly accepted grammar and punctuation
• Ability to: apply addition, subtraction, multiplication, and division. Application of decimals and percentages
• Ability to: interpret and/or disseminate information concerning compensation and benefit processes or programs such as thrift/savings plan, group life/health insurance, vacation, overtime, etc
• Ability to: communicate and/or exchange information and instructions

Licenses and Certifications

• None required

Strength Factor Rating - Physical Demands/Requirements

• Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Strength Factor Description - Physical Demands/Requirements

• Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
• Walking: Moving about on foot (Frequently)
• Sitting: Remaining in a seated position (Constantly)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
• Climbing: Ladders, Stairs (Occasionally)
• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
• Crawling: Moving about on the hands and arms in any direction (Occasionally)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Occasionally)
• Near Vision: Clarity of vision at 20 inches or less (Constantly)
• Far Vision: Clarity of vision at 20 feet for more (Frequently)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color - The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside environmental conditions

Working Conditions

• Well lighted, climate controlled areas (Constantly)
• Frequent repetitive motion (Constantly)
• CRT (Computer Monitor(s)) (Constantly)

Travel

• None required,

Driving

• Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email [email protected] or call 1-855-663-6547​.

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Expected Salary Range

$66,000.00 - $98,000.00