Studio Assistant

The role:

We are looking for a Studio Assistant for our London Design Studio and to support the Design team. This on-site role is a fundamental part of keeping the creative space running smoothly. 

Responsibilities:

• Act as a key point of contact for the studio, including in the event of an emergency.
• Manage all site contracts - setting up and renewing them where needed to ensure the best service and VFM
• Manage contractor list of trusted partners who know the site and equipment well
• Ongoing maintenance of the building by managing contractors to attend the site to quote, carry out works and arrange payment
• Manage and maintain H&S requirements of the site
• Manage and maintain fire safety requirements of the site
• Support workshop manager to align on the cadence of equipment maintenance and servicing as well as ordering and setting up subscriptions to consumables as required
• Keeping the kitchen stocked. Managing regular snack, breakfast and lunch orders
• Maintaining stock of stationery
• Logistics as required to include shipment of packages within the UK and internationally. Managing incoming post
• Travel bookings for the team
• General administrative tasks for the whole design team including expenses 
• Planning for new starters
• Welcoming contractors and visitors to the site and chaperoning, offering refreshments
• Setting up and checking NDAs
• Support in the onboarding of freelancers
• Work with ops manager on budget and budget requirements for the studio
• Manage the growth of the studio and manage minor works to support this
• Support needs of team and visitors in desks, power, displays, internet access
• Ensure meeting rooms and high-visibility areas are tidy every day, and ahead of visitors.

Requirements:

• An organised person who is a good listener, and who appreciated the importance of running a pleasant and tidy creative studio.
• Experience in property management desirable
• Experience and desire to work in a fast-paced, creative space
• Flexible and willing to travel
• Strong English communication skills
• Self-starter and ability to work autonomously
• Able and willing to work onsite in central London location, 5 days per week (Monday - Friday)
• Some basic budgeting skills are desirable
• Great communication skills
• A friendly and professional first point of contact who will represent the studio