Subject Relations Assoc

Job Description

• Answering incoming calls on main clinic switchboard
• Greets Sponsors, study participants, vendors, executives and all visitors and checks them in according to clinic standard operating procedures
• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
• Inventories, orders and distributes office supplies
• Sorts and distributes incoming mail, correspondence and other printed material
• Sets up, organizes and maintains correspondence files and other departmental records
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
• Assists in preparation of presentations by compiling and preparing materials as needed
• Coordinates details of onsite and offsite meetings and conferences including catering needs
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Education and Experience: High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification Technical positions may require a certificate Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 1 year). In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.