Support Specialist (German Speaker)

PURPOSE:

Responsible for calendar management. In addition, will manage office related topics and steer the department budget. Will attend department meetings and record meeting minutes. They will not moderate the meeting but will also prepare the presentation and organize the meetings. Responsible for entering purchase order’s for the department. Will align with the central team in Germany on topics.

RESPONSIBILITIES:

• Position provides a variety of advanced administrative support to the assigned department 
• Performs and coordinates administrative tasks (word processing, document preparation/management and file maintenance as required) related to the daily activities for TX.
• Coordinates preparation of records such as agenda, notices, minutes and LOP for department management team weekly meeting.
• Assist with department budget, training records, travel arrangements, expense reports, office supplies and record retention.
• Coordinates management workshops.
• Maintains department web page.
• Maintains time administration for management.
• Creates purchase orders and processes invoices to Accounts Payable.
• Handles special projects related to TX.
• Schedules and organizes activities such as meetings, meeting documentations, and video conference for members of the department.
• Supports management to maintain target achievement and task completion as assigned.
• Handles confidential information and material.
• Monitors and communicates to managers deviations on Budget Variance reports, forecastin reports, and SAP activities for TX.
• TX target/status system update.
• Performs other duties as assigned by operations supervisor.

QUALIFICATIONS:

• High School Diploma or GED equivalent. Associate Degree a plus
• Experience: 3+ years of related administrative procedures
• Training: As applicable, per BMW training guidelines. L
• Licenses and/or Certifications: Valid driver's license may be required based on department.
• Fluent in German (either native speaker or certified in German language)

REQUIRED SKILLS:

• Advanced = SAP - (Purchasing, Manager's Desktop, Finance, and Time Administration modules)
• Advanced = presentation and organizational skills
• Advanced = ability to handle multiple tasks
• Intermediate = communication and organizational skills
• Intermediate = computer skills (Microsoft Excel, Word, PowerPoint, Access, Outtask, etc.)
• Intermediate = knowledge of organizational processes (budget, headcount)
• Intermediate = using and/or knowledge and familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc...

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs
• Must be able to understand and comply with all relevant safety practices.
   

FLSA STATUS/WORKING SCHEDULE:

• Location: Spartanburg, SC
• Schedule: Monday- Friday (working hours can be either: 8am-5pm or 7am-4pm)
• Assignment Start: ASAP

DISCLAIMER:

This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position nor does it represent an employment contract of any kind.