Talent Acquisition Administrator (Remote)

Who is Trace3?

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.  

Ready to discover the possibilities that live in technology?

Come Join Us!

Street-Smart - Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the “big picture.” We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The “Stuff” it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it’s due and demonstrate transparency. We “bring the weather” by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

About the Role:

As a Talent Acquisition Administrator at Trace3, you'll be the superstar behind the scenes, ensuring our recruitment and onboarding processes run like a well-oiled machine. Partnering with the Talent Acquisition Team, you'll be the ultimate guide for our candidates, delivering an exceptional experience from start to finish. You'll schedule interviews, prepare offers, and make sure every new hire feels like a VIP on their first day. With your positive energy and quick action, you'll show everyone why Trace3 is the top choice for their career journey!

What You’ll Do:

• Gather availability and schedule interviews for candidates and hiring teams.
• Manage recruiting data, including data entry for job requisition.
• Update candidate records and job postings in Applicant Tracking System.
• Provide follow-up correspondence to candidates on recruiting status via phone and email, tracking recruiting activities and providing weekly activity reporting.
• Coordinate the post-interview debrief meetings with hiring teams.
• Identify opportunities for improving the candidate experience and interview process efficiency.
• Assist in the offer creation process by creating the candidate’s employment documents
• Assist in managing the onboarding cycle for candidates including ensuring all proper documentation is saved in the candidate’s personnel record.
• Support the coordination and execution of other recruiting activities and events as needed.

Qualifications & Interests:

• High school diploma or equivalent required; bachelor’s degree in human resources, or related field preferred
• A minimum of 1 year of experience as an administrative assistant or Human Resources/Recruiting experience required
• Desire to work in a proactive manner and excels at working in a sense of urgency mode
• Strong oral and written communication skills
• Highly organized, detail-oriented, excellent time management skills and able to effectively prioritize tasks in a fast-paced, evolving work environment
• Ability to approach requests with a proactive and consultative manner; listen and understand user requests and needs and effectively deliver
• Comfortable managing multiple and changing priorities, and meeting deadlines in an entrepreneurial environment
• Self-starter with the ability and drive to independently attack the work at hand
• Ability to keep and maintain confidential and secure records and information
• Schedule flexibility, including after business hours at times, when needed
• Proficiency in Microsoft Office applications

The Perks:

• Comprehensive medical, dental and vision plans for you and your dependents
• 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
• Competitive Compensation
• Training and development programs
• Stocked kitchen with snacks and beverages
• Collaborative and cool culture
• Work-life balance and generous paid time off

***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.