Talent Coordinator

Talent Coordinator

Chicago, IL (hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Talent Coordinator on our Human Resources team. This is a hybrid position reporting into our Chicago, IL office, requiring 2 days a week in the office.

As a Talent Coordinator you will provide support to the talent acquisition process through pre-hire and post-hire activities. Collaborate with others to impact the continued evolution and improvement of talent acquisition and onboarding services including coordination of talent analytics, employer branding activities, diversity applicant strategies, and candidate and hiring manager experience initiatives.

RESPONSIBILITIES:

Talent Acquisition • Provide general support to Talent Acquisition team in areas including recruiting and on-boarding of new employees • Create timely and accurate job requisitions within Pathways ATS and maintain application workflows, email and offer letter templates as requested • Create offer letters within Pathways ATS for posted requisitions• Coordinate Pathways Onboarding processes for new hires and monitor new employee onboarding assignments • Facilitate and deliver New Employee Orientation as needed; maintain program materials and update as needed to ensure up-to-date information is provided• Manage new hire paperwork, execute I-9, and transfer info to the Operations team for inclusion in the Employee files• Administrate quarterly VOC surveys to hiring managers and candidates to assess recruiting and onboarding process effectiveness• Create and maintain TA Metrics, including survey data and TA performance reports (in conjunction with HR Operations team where needed)• Own the recruitment lifecycle for the AMA internship program including sourcing, interviewing, hiring and onboarding interns• Manage external job postings and related billings; help identify, evaluate and analyze recruiting sources to ensure pipeline of diverse candidates is maintained

Support • Provide administrative support to HR team as needed. • May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor's degree or equivalent experience required
2. Minimum 3-5 years' experience working in HR or a project-based environment
3. Prior experience with applicant tracking systems and on-boarding new employees strongly preferred
4. Demonstrated ability to set priorities, independently manage workload and complete detailed projects accurately and on schedule
5. Excellent verbal and written communication required
6. Ability to work with all levels of employees and to navigate ambiguity in a fast-paced environment
7. Must have a customer focus and demonstrated service-oriented approach to work
8. Must be an active problem solver and able to make decisions based on available resources
9. Demonstrated ability to provide accurate, thorough, and timely results
10. Proficiency in Microsoft Office Suite required

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION