T&E Accounts Payable Senior

Joining King's Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you're excited to rise with our team, come and join our `ohana!
Working under the Accounting Manager, the T&E Accounts Payable Senior is responsible for day-to-day administration of King's Hawaiian Travel and Expense program, T&E Card, P-Card and Concur which is King's Hawaiian's tool for out-of-pocket reimbursement and card reconciliation. Additionally, this role will audit reimbursements and card transactions for compliance with the Global T&E and Corporate Card Policy. This position will interact with their leader as needed, to receive guidance and feedback. Some non-routine activities may require their leader's advance approval, but routine decisions within the general scope of the role may be made independently.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Manage the Corporate American Express card application/issuance/termination process:
  • Review card applications and employee agreement forms for completeness and approvals.
  • Review new account set up and card distribution while ensuring timely card terminations.
  • Review and manage cardholder account status, terminations, etc.
  • Provide key reporting metrics for card data monthly.
  • Support and recommend changes as needed to Merchant Card Cardholders (MCC) restrictions, temporary and/or permanent changes to cardholders' account limits.
• Lead the day to day and any month end T&E administration which includes:
  • Concur support to Team Members, Card inquiries.
  • Assist and support questions and inquiries from team members.
  • Month End archiving of payments/journal entries/accruals
  • Provide monthly and ad-hoc reports.
  • Assist with other requests, responsibilities, processes, or projects as needed to support the team.
  • Reconcile and process all Purchase Card transactions monthly.
  • Perform banking functions, by providing positive pay approvals, uploading manual checks and approving payments.
• Function as a Subject Matter Expert for T&E
  • Provide cross training on various T&E processes to existing and new team members.
  • Assist in documenting and updating Standard Operating Procedures
  • Provide support to other cross functional teams including IT, Procurement, Accounting, Business Units, etc.
  • Responsible for all new company setup and support with Corporate Traveler.
  • Manage the day-to-day aspects of our American Express Corporate card program.
  • Explore alternative credit card programs that will optimize company usage, perks/benefits and communicate findings to management.
• Provide training for users by developing procedures and training around the Concur/Card Program.
  • This includes assisting with regular standing training and Q&A sessions for the company around Concur as well as the Card program.
  • Drive the development of training materials and best practices for the users and update T&E Share point on tips, best practices and updating other T&E documents.
• Recommend and implement process improvements that provide enhanced controls and auditing, cost savings and increase team efficiency and management of the program.
• Perform daily/weekly/monthly up front and backend audit for all T&E expenses in support of compliance to Global T&E and Card Policies. This role acts as a Subject Matter Expert for the T&E Polices and its practical application.
  • This includes reporting audit findings to Management and managing the refund/repayment process for any misuse/personal expenses from Team Members
• Drive implementation of any new processes or projects with any required testing and training
  • Lead our system upgrade from standard to professional.
  • Create a new entity structure to support our company growth.
  • Lead audit rule preparation and implementation within Concur.
• Initiate employee reimbursement payment batches twice a week.
• Perform other duties as required or assigned which are within the scope of this role.

BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

• Bachelor's degree from an accredited 4-year college preferred but not required.
• 6 to 7 years in an accounting or payables processing function required.
• Prior experience of managing Concur T&E program.
• Excellent analytical, organizational, prioritization, critical thinking, and problem-solving skills with attention to detail, and the ability to multi-task and prioritize projects.
• Strong written and verbal communication skills
• High proficiency with MS Office including knowledge of Excel (VLOOKUP's, Pivot Tables and building spreadsheets
• Ability to activate and amplify aloha King's values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking and emotional intelligence.

ADDITIONAL QUALIFICATIONS (JOB SKILLS, ABILITIES, KNOWLEDGE)

• Expert knowledge, work experience, and training in Concur required. SAP knowledge and experience preferred.
• Strong analytical skills, and initiative when investigating issues and requests.
• Ability to work cooperatively and collaboratively with others; conduct working relationships in a manner acceptable to others and to the organization.
• Proficient relationship building skills, including the ability to predict and manage behavior, build and leverage cross-functional partnerships within and outside the organization.
• Ability to independently solve practical problems and deal with a variety of concrete variables in situations where limited policies and processes exist.
• Proficient knowledge of Microsoft Office (Excel, Access, Word, Outlook, PowerPoint) knowledge is a minimum requirement.
• Demonstrate the ability to self - review work for accuracy with a strong attention to detail.
• Demonstrate the ability to analyze information, identify problems and recommend solutions.
• Demonstrate the ability to process a large amount of data accurately and timely.
• Demonstrate the ability to possess a positive and can-do attitude.
• Ability to travel up to 5 % of the time.

King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.