Team Operations Administrator

Overview:

This role will support the business and administrative operations of the company. The person in this role will need to be great at managing recurring workloads and fitting in one-time sprint projects that come and go as company initiatives change. This role will improve internal efficiency, organization, oversight of key special projects or cultural norms, and on-time compliance with company administrative tasks or functions. This role will require a high level of integrity and precaution in dealing with sensitive and confidential information as they will have access to company information related to corporate administration. The person in this role will need to be able to stay organized with the ability to forecast and communicate their bandwidth to their team to keep expectations aligned with role objectives.

The person in this role will play a key part in the company's culture and organizational structure and will be accountable for a large portion of the internal team member experience at the company. This person will work underneath the company CEO and CCO and will work closely with a future People Operations Director within the first 12 months of their start date.

Job Objectives:

• Free up the company's leadership team to spend less time on administrative functions.
• Develop, maintain, and carry out proficient HR systems that enable team members within the organization to have the HR support they need.
• Promote and enhance the company's cultural values.
• Increase productivity within the leadership team.
• Assist in creating organized file-management systems and workflows.

Job Duties:

• Oversee and optimize automation processes that increase administrative quality and efficiency.
• Complete basic legal, HR, and corporate compliance tasks with government agencies or 3rd party vendors.
• Coordinate with 3rd party agencies or consultants on behalf of the company.
• Contribute towards cultural norms and culture development projects.
• Help organize and optimize logistics within the company leadership group.
• Project manage special projects related to job objectives.
• Speak and present in team meetings related to relevant processes or training items.
• Contribute towards general knowledge or training items within the company onboarding process.
• Support company management team with administrative support
• Help prepare meeting briefings for "All hands" meetings.
• Help organize notes for key special projects and meetings.
• Manage logistics for key company meetings, activities, and executive scheduling overlap.
• Help with hiring and recruiting research projects in a sprint schedule as needed.
• Manage file organization systems and adapt as needed

Requirements

• Experience with Powerpoint and Microsoft office.
• Experience with HR software and normal HR functions.
• Experience with basic corporate and HR governance.
• Experience in group support and leadership positions.
• Ability to be proactive in group collaboration.
• Strong writing and speaking skills
• Strong time management and organization skills.
• Ability to keep sensitive and confidential information secure.
• Can maintain neutral and optimistic emotions in conflict scenarios.

Benefits

Centrally located to the main office in down town San Diego