Technical Administrator

Job Description:

Responsibilities:

Safety / Quality

• Support TRM safe permit webpage administration and conducting spot checks to verify accurate information, while also maintaining an updated and reliable OneLook system
  • Assist with the administrative aspects of the entire system, including onboarding new contractors and associates, and performing Audits to ensure compliance and coaching to project Owners.
• Conduct thorough CCC auditing, including data uploading, meticulous auditing, and detailed reporting, ensuring accuracy and compliance (20%)
• Ensure compliance with personal protective equipment (PPE) standards by conducting documented Daily Safety Confirmations on items such as boots, hard hats, safety glasses, etc.

Engagement

• Maintain an up-to-date and accurate organizational roster to ensure efficient team engagement and reflect movements within the Team.
• Coordinate and celebrate associates' birthdays and company anniversaries, implementing small gestures to demonstrate our care and appreciation.
• Contribute to the coordination of associate events and activities, such as the Annual Associate Day (AAD), Boo Bash, and Family Day, enhancing employee engagement and fostering a positive work environment.
• Coordinate offsite activities, including venue selection, catering arrangements, and procurement of necessary supplies, ensuring seamless event execution.
• Act as a Plant Touring Ambassador, conducting engaging tours for groups from local educational institutions and the technical community. Showcase our products and provide insights into our rich history and plant layout.
• Actively promote the achievements and project progress made within the factory by delivering key messages and fostering a culture of collaboration and success.

Continuous Improvement

• Assist in facilitating effective communication within the organization by managing purchase requisitions, serving as a Smart Sheet administrator, maintaining the Engineering project list, and sending reminders for important activities, such as AHC/period end/cash flow updates.
• Generate insightful reports, including demographic analysis and industry benchmarking, to support decision-making and identify areas for improvement.
• Monitor the KRONOS system to track associates exceeding 50 hours per week, providing valuable insights into morale and work-life balance.
• Collaborate closely with Engineers to provide forecasting updates and identify areas for WOW enhancement, optimizing efficiency and productivity.
• Conduct STAY interviews, identifying recurring themes and collaborating on actionable ideas for improvement.

Additional Responsibilities:

• Support the SAP/ARIBA system by managing user access, preparing training materials, and facilitating the onboarding of new users.
• Oversee internships progress and potential transition to full-time positions for students upon completion of their schooling.
• Organize and maintain meeting rooms, ensuring cleanliness and availability for all stakeholders.
• Help identify and book expos and learning events to enhance knowledge-sharing and professional development opportunities.
• Summarize and disseminate key takeaways from Engineering and Maintenance Leadership huddles.
• Contribute to Impact Plan sessions, fostering innovation and driving positive change within the organization.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.