Temp Account Administrator - Outgoing Transfers

MILLENNIUM TRUST COMPANY is a rapidly-growing, leading financial services company offering specialized retirement and institutional services. Whether clients are managing corporate retirement assets, running a business or wanting choice beyond traditional asset options, we provide flexible and digital solutions to support our clients' success. Ultimately, we aim to educate and increase access to investments to help our clients on their journey to retirement readiness, but do not provide investment advice.
Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture. We have been recognized for our tremendous growth on lists, such as Crain's Fast 50 and Inc. 5000, and have also been recognized for our positive workplace culture on the 2019 Best Places to Work in Illinois list, as well as the 2019 Model Workplace Award and 2018 Champion for Young Professionals Award from the Greater Oak Brook Chamber of Commerce. Millennium Trust employees live out the values of Do Right, Excel, Collaborate, Innovate and Celebrate and deliver the brand promise of going "Above and Beyond," so each client experiences the highest level of service.
We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that encourages career development, Millennium Trust is the place for you!
Position Summary:
The Account Administrator - Outgoing Transfers is primarily responsible for the accurate review and processing of outgoing transfers and distributions from Millennium Trust Company to custodians and clients. Within the Outgoing Transfers team, there is a high degree of team work whereby each Administrator has specific responsibilities but will cross-train and rotate through all the outgoing transfer functions. The incumbent will work closely with investment sponsors, clients and various internal departments to resolve any issues that arise. The ideal candidate will have the ability to multi-task while also being detail oriented, they should be reliable, and come to work each day with a positive attitude
Essential Job Functions:

• Review and process a large volume of outgoing transfer and distribution requests
• Record transferred assets to the client account in the Trust Accounting System ensuring appropriate tax codes are assigned
• Process ROTH conversions and re-characterizations in accordance with company procedures and IRS timelines
• Prepare deeds associated with the transfer or distribution of recorded assets, namely real estate and mortgages
• Assist in amending prior transactions and client tax forms as needed to ensure proper reporting
• Work closely with sponsors to obtain current asset valuations for taxable distributions
• Follow up with sponsors or successor custodians to determine status of transfers and re-registrations
• Work closely with several internal departments to clear pending issues
• Review and record alternative asset valuation updates, which includes analyzing sponsor statements and reconciling activity to the Trust Accounting system to identify and resolve differences
• Ensure that work generated consistently adheres to Company policies and procedures and meets established service levels
• Create and maintain written operating procedures related to assigned functions
• Actively share ideas to improve department processes and efficiencies
• Other duties as assigned

Education & Certifications:

• Bachelor's Degree in Business, Finance, Accounting or related field
• 1 - 3 years of applicable experience
• Possess a strong aptitude for numbers and reconciliations
• Proven ability to be detail- oriented, organized, dependable, and flexible
• Proactive and analytical with the ability to problem-solve and propose solutions
• Operate efficiently, with a high degree of accuracy and follow-through
• Proven ability to both prioritize and manage multiple tasks to completion
• Ability to work effectively and accurately under pressure
• Possess excellent verbal and written communication skills
• Operate with a high sense of responsibility and conscientiousness in delivering results
• Optimistic with a consistently positive and flexible attitude
• Strong computer aptitude with proficiency with Microsoft Outlook, Excel and Word
• Working knowledge of Trust Accounting System, IRAs and alternative assets preferred

Other Requirments:

• Prolonged periods of sitting at a desk and working on a computer
• Occasionally lifts up to 25 pounds
• Ability to work overtime

Check out a video on our Company Culture! Millennium Trust Culture