Temp Senior Administrative Coordinator - Escheatment Processing

Choose your next journey as a Senior Administrative Coordinator - Escheatment Processing with Millennium Trust Company and join a culture that empowers and where you can innovate. You will be celebrated, you will be challenged, and you can aspire to inspire. You are more than a colleague here; you are part of a COMMUNITY that goes ABOVE and BEYOND professionally and personally to make a difference.
Don't meet every single requirement? Here at Millennium, we believe there is NO "PERFECT" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Millennium Trust is the place for you! We look forward to receiving your application! Check out a video on our Company Culture! Millennium Trust Culture
HOW YOU WILL SOAR:
This position is responsible for a variety of processes that are supported within the Operations -Reporting & Reconciliation Team. This position will lead the Escheatment process filing which occurs on a semi-annual basis and will be responsible for the maintenance of permissions for current software. This position is also responsible for, but not limited to, validating settlements/allocations, obtaining bank account and trust accounting system balances and activity, reconciling, auditing and/or approving transactions, follow-up on outstanding items and sending escalations. In addition, work with multiple departments for additional communications to be sent to clients during non-escheatment filing months.

• Serve as the SME on the semi-annual escheatment process which includes, but is not limited to preparing the initial file, working with internal groups to review client contact, updating the final file and ensuring that the accounts are distributed
• Communicate with vendors and internal business units regarding escheatment timelines and inquires
• Document and create procedures, training pieces and informational material as required
• Escalate requests as appropriate to correct team members
• Obtain the balance and activity for the various banks daily.
• Obtain the appropriate reports from the trust accounting system for reconciling daily.
• Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity on a daily basis.
• Contact internal clients as necessary to obtain required documentation for reconciling.
• Maintain all reconciling documentation in a secure location for retention.
• Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
• Ensure that all processing consistently meets established service levels, policies and procedures and complete with a high degree of accuracy.
• Assist in the development and revision of policies and procedures with emphasis on internal controls
• Other duties as assigned

IF YOU HAVE SOME OR ALL OF THE FOLLOWING, APPLY:

• 1-3 years of business experience in a corporate environment
• Ability to be a team player and support the team
• Be proactive, analytical, and able to problem-solve and propose resolutions
• Operate efficiently with a high degree of accuracy
• Possess excellent follow up skills
• Proficiency with Microsoft Excel, Word and Outlook
• Possess excellent verbal and written communication skills
• Proven ability to prioritize, multi-task and complete tasks within specified timelines
• Detail-oriented, organized and dependable
• Working knowledge of trust accounting systems, IRAs, alternative assets and system permissions
• General knowledge of IRA rules and tax regulations and experience
• Ability to work overtime

MILLENNIUM TRUST COMPANY is a rapidly growing, leading financial services company offering specialized retirement and institutional services and recently acquired PayFlex, a consumer directed benefits provider, to create a personalized, holistic approach to financial wellness. To that end,we provide a diversified multi-product business with a holistic focus on financial wellness. Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture.
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2023 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.