Temp-to-Hire Administrative Assistant

ABOUT YOU:

You thrive in an agile, remote environment, and have prior experience working as an independent contractor, managing your own workload. You understand your client’s need comes first, and proactively seek ways to improve your client’s experience. You are a clear and concise communicator, who’s comfortable asking questions for clarity. Organization and time management are areas you excel in, and it’s a large part of why administration is your chosen career field. 

Technology excites you - you are well versed in a variety of different platforms, including Trello, Microsoft Office Suites, Miro, Mac Os, Google (Gmail, Docs, sheets, etc), and Slack. Confidentiality is a personal core value, and you have several years of experience handling sensitive information with respect and discretion. 

RESPONSIBILITIES

• Coordinate and accurately maintain our CEO’s complex calendar, proactively address potential scheduling conflicts, and help prioritize demands on the CEO’s time.
• Calendar management of the Managing Director, which includes robust meeting schedules, making travel arrangements, and maintaining up-to-date contact lists.
• Schedule internal meetings and external meetings while proactively balancing global time zones. 
• Prepare daily informational itineraries to prepare our CEO for meetings and travel.
• Manage CEO correspondence. Prepare executive responses to routine memos, letters, and correspondence.
• Plan and organize meetings, prepare and distribute agendas and materials, and make logistical arrangements when needed.
• Research dining and entertainment recommendations, and make reservations. Provide directions and information about local points of interest as needed

Requirements

SKILLS & EDUCATION:

• 5+ years of administrative experience supporting executive and senior-level management required 
• Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multicultural, multiethnic environment with sensitivity and respect for diversity.
• Detail-oriented and ability to multi-task and work independently.
• Ability to solve complex issues in an ambiguous environment.
• Effective management of time and resources. The ability to be a self-starter, creative, detail-oriented, flexible, and proactive member of the team.

Benefits

As an independent contractor, this role is not eligible for benefits.