Trade Show & Events Coordinator

As a leading ed-tech solutions company, Lightspeed Systems® loves meeting with customers at conferences, tradeshows, socials, and customer events. Are you detail-oriented, able to work at a fast pace, dedicated to creating a better learning environment for students, and possess experience in tradeshow logistics support and planning for a company? Our open Trade Show & Events Coordinator position might be a great fit for you!

In this role you will be responsible for helping our marketing team in the researching, planning, organizing, and execution of national trade shows, regional trade shows, channel partner events, and customer events. To maximize growth in the role, you should be passionate and capable of finding solutions to problems, be obsessed about the little things being done right, and be able to pivot quickly as needed.  

This position is a hybrid role based from our headquarters office in Austin, TX.

ABOUT THE ROLE

• Research industry events and provide analysis on opportunities for our participation.
• Gather sponsorship packages, pricing information, and attendee information for the marketing manager to inform event strategy.
• Upon approval, register for events, secure booth space, and manage the logistical execution necessary to ensure a successful events.
• Manage our portfolio of show presentations and presenters, and secure speaking opportunities for the organizations at various tradeshows.
• Assist with and organize trade show/event logistics and shipping, ensuring all branded items for events arrive on time.
• Identify and manage the relationship with local venues to host parties or dinners in conjunction with tradeshows.
• Coordinate pre-event kick-off meetings, and post-event reviews to ensure we’re continually improving.
• Order and maintain a supply of promotional materials for shows and other events.
• Manage event materials, maintain inventory, keeping supplies organized and in good condition, and communicate concerns or needs for additional supplies.
• Maintain trade show and event calendars.
• Provide administrative support as requested by the Marketing Manager or Director of Marketing Campaigns.
• Research event materials that could be possibly used for swag at tradeshows or events.
• Maintain records of all bookings e.g. venue and catering and taking payments where necessary.
• Additional ad-hoc duties at/for events, as needed.

ABOUT YOU

• Minimum of 1 year tradeshow logistics support and planning is required.
• A passion for working with people and helping the community
• Detail oriented and able to track and manage all the details of a project or event
• Eager to learn and grow
• Must be self-driven and motivated
• Approach challenges with resilience to come up with creative and effective solutions
• Passion for events
• Able to work independently as well as part of a team
• Personable and presentable
• Eager to contribute new ideas
• Available for some travel to support live events

ABOUT US 

For over 20 years, Lightspeed Systems® has been a leader in the ever-changing landscape of K-12 learning technology. Lightspeed Systems works with tens of thousands of schools to maximize the safety, mobility, and effectiveness of their students’ learning experience. Every device can be covered with the most effective web filter, student safety monitor, classroom management software, device management tool, and analytics program available. Learn more at www.lightspeedsystems.com. 

We love our employees, and we show it. A sneak peek into our BENEFITS & PERKS include: 

• Health-- Medical, dental and vision insurance with healthy company contribution toward premiums. Lightspeed kicks cash into your HSA if you participate our HDHP. 
• Wellness-- Paid parental leave. Healthy holiday and PTO policy, including Christmas to New Year’s Day break. 
• Retirement-- 401(k) matching up to 6% 
• Other -- Work from where it makes sense. Pet insurance. 

ABOUT OUR ATX HQ 

If “work from where it makes sense” includes being onsite for you some or all the time, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 

• 15,000 sq. ft. of open work area, offices, and huddle rooms 
• A private chef serving up breakfast & lunch Tuesday through Thursday every week 
• A state-of-the-art fitness center (with outfitted locker rooms)
• Physical therapist onsite regularly  
• Indoor and outdoor casual collaboration spots 
• Pet-friendly office environment 
• A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun 

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)