Trading Desk Administrator

About the Position

We are looking for an outgoing and entrepreneurial Trading Desk Administrator to support one of the trading desks in our New York office. In this fast-paced role, you’ll serve as an expert resource to your colleagues on office operations and logistics, and be the “go-to person” at the desk who knows who to call and what to do to get the job done. 

You will balance a high volume and wide range of tasks, which will include helping the desk with booking meeting rooms, track team travel and allocate desks for traveling team members, integrating new hires, coordinating pieces of the internship program, organizing team-building events, creating efficiencies in desk-wide communications, and working together with other Jane Street teams on desk moves. 

We are looking for a creative problem solver with excellent people skills and a “no-job-too-small” attitude. Your ability to multitask, find solutions, work with many different personalities, recognize the nuances of the job, and proactively find efficiencies in the role and our processes will be key to your success. 

Desk Administrators shadow others on the Desk Admin team for the first 2-3 weeks to understand the foundations of our support at the firm. After the training, you’ll leverage your people skills to start building deep relationships with the desk you are supporting by setting up meetings and attending some after work team building events. While you will be supported in developing these relationships, you also need to be comfortable taking your own initiative.

About You

• Bachelor’s degree and 3-5 years of relevant experience in corporate administration, corporate HR, or corporate hospitality
• Comfortable working in a hectic trading environment; highly organized with exceptional attention to detail
• Works independently and proactively follows up to close the loop on tasks and projects
• Has a hospitality mindset; enjoys helping people, building relationships, and solving problems
• Understands the importance of discretion and diplomacy in the role; comfortable speaking up and taking charge when the situation calls for it, and recognizing when it doesn’t
• Can work some early morning and evening hours
• Excellent written and verbal communication skills
• Strong G Suite, Excel, and Word skills and a willingness to learn new computer systems
• Project management experience is a plus
• Fluency in English required