Trainee, Talent Coordinator

Job Description:

Trainee, Talent Coordinator:

Reporting Relationships: The Administrative Assistant, Talent Acquisition is a key support role within
Talent Acquisition reporting to the Assistant Manager, Talent Acquisition.
Major Responsibilities
The Administrative Assistant, Talent Acquisition will work closely with the Talent Acquisition team,
supporting all executive scheduling, travel and other operational/administrative tasks.

Role Responsibilities include:

● Build strategic relationships with executive candidates and Hiring Managers and deliver exceptional customer service
● Assist in managing internal and external job postings
● Manage and oversee the applicant tracking systems and enter and maintain integrity of data in the recruiting database and produce ad hoc recruiting reports as necessary
● Track, monitor and process all new hire paperwork for executive candidates
● Track, monitor and process BGV for future joiners.
● Coordinate and support the complete onboarding process and manage the learning calendar
● Schedule and coordinate candidate interviews for executive roles or complex interviews and act as a point of contact for the recruitment team
● Track and book all travel for the team and candidates as needed and find cost-saving initiatives when possible
● Plan and execute team events or activities and enter and track all expenses for the year
● Maintain recruitment/Learning budget and process invoices/expenses
● Handle other assigned administrative requests or special projects as asigned

Personal Characteristics:

The successful candidate should be focused on creating a delightful and engaging experience for both
the candidate and Hiring Manager, through consistent, timely, and professional communication. He/she
must be creative with a proactive mindset along with the ability to turn concepts into action. He/she must
have strong relationship-building and influence skills. The successful candidate will be a change agent
who is flexible, resilient, and able to thrive in a dynamic, rapid-paced environment. He/she will embody a
culture of taking smart risks and innovating to win and to think like an Owner/Operator.

Professional Qualifications:

● Bachelor’s Degree
● 0-2 years administrative support experience
● Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
● Previous applicant tracking system experience an asset
● Must possess strong organizational skills and demonstrate accurate attention to detail
● Displays good communication skills, both verbal and written
● Work on extremely tight timelines and manage multiple/shifting priorities