Training Assistant

WestCoast Children’s Clinic (WCC) is seeking a Training Assistant to provide overall administrative coordination and support to ensure the seamless operations of the intern training program (doctoral interns, mentored intern program, and psychology practicum). Duties include coordinating, tracking and supporting the program training, providing administrative coordination for the orientation trainings during onboarding, ongoing training meetings, and scheduling meetings and interviews. Other duties include support of projects related to the implementation of the Mentored Intern Program, which includes serving as a liaison between the program and universities, tracking participation, and overall grant compliance.

The Training Assistant will: 

• Provide administrative support to Intern Training Program including tracking essential documents related to intern files, supporting intern selection process, scheduling trainings and retreats, and tracking deadlines.
• Coordinate the Mentored Intern Program including tracking and completing required paperwork and maintaining records.
• Participate in program evaluation tasks that include administration of evaluation surveys and compiling data from evaluations throughout the year.
• Oversee and coordinate administrative aspects of Title IV E Training as it relates to intern program trainings.
• Coordinate all orientation trainings for new interns.  This includes maintenance and distribution of clinically-focused training materials and developing orientation schedules.  
• Track attendance and completion of compliance trainings.
• Assist with projects as assigned in Intern Training.

Qualifications and Competencies:

• Bachelor’s degree preferred, with human services/social services experience
• Demonstrated experience in administration and management of programs
• Demonstrated experience in program operations with an emphasis on training operations  
• Strong written and verbal communication, interpersonal, and analytic skills 
• Excellent organization and time management skills
• Able to work independently and as part of a team
• Flexible, able to learn, adapt quickly, and maintain confidentiality
• Knowledge of and sensitivity around issues of race, class, and ethnicity
• Familiarity with Word, Excel and Mac OS

This is a full-time position. Hourly rate starting $24-$25 per hour and includes competitive benefits  package, 403b retirement contribution and performance-based compensation plans. 

-Make a difference for the Bay Area’s most vulnerable populations: We serve hundreds of vulnerable kids and their families each year to create positive changes in their lives!

-Be part of a compassionate, driven team that is social justice-focused: We have Staff Affinity Groups such as BIPOC Council, LGBTQ+, White Accountability, Equity and Inclusion, Restorative Justice, Health and Wellness, and more!

 -Access a growth-oriented learning community: As a Joint Commission Accredited agency, we are dedicated to providing the highest standard of care, and offer extensive clinical training/s and seminars led by field experts. 

• Competitive pay commensurate with experience 
• Annual incentive comp plans (performance-based), and retirement plan contribution
• 100% Employer paid medical (base plan, Kaiser HMO), dental, vision, life insurance, and long-term disability coverage for full-time employees
• Variety of medical plan options including a variety of carriers and types of plans
• 403b retirement plan with ROTH and 403b contribution options
• Flex-spending options - Medical, Dependent Care and Commuter Plans
• 20 days paid time off per year (equivalent to 4 weeks), 14 Paid Holidays, plus Self-Care Leave (additional PTO accrual with increased years of service)
• Monthly wellness stipend ($100 per month)