Transaction Coordinator

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace TEN times in a rowthat's a perfect record! But we didn't get there by accident - behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That's why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose - making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are thrilled to announce an exciting opportunity within our team for a proactive and highly organized Transaction Coordinator. We believe that attention to detail is key, and we are seeking someone who takes pride in their work-a bit of a perfectionist!

You'll work with several agents throughout the entire transaction process: check listing paperwork for compliance, enter listing data in the MLS, create marketing pieces such as brochures, flyers, and postcards, post on social media, create property ads through our database, and more. When the contract is signed, you will continue working through all the details until closing. Not limited to; sending paperwork to clients, working with attorneys, setting up inspections, and more. Our ideal candidate can operate with a high level of professionalism and juggle multiple transactions with accuracy, efficiency & timeliness.

This position will require daily in-person working for first 4 weeks at our Downers Grove office. After the training period, there will be an expectation of on-site working about 1-2 times/week at our Downers Grove office.

Key Responsibilities

• Transaction Oversight
• Input listings into MLS
• Launch marketing pieces
• Create marketing materials, flyers, brochures, postcards via Canva and internal platforms
• Act as a liaison, proactively communicating with all involved parties (including clients, inspectors, loan officers, appraisers, attorneys, and office staff) to ensure accuracy and promptness in each transaction
• Ensure completeness & compliance of all contracts, disclosures, and checklists
• Accurately input information into various software platforms
• Monitor and complete checklists and daily tasks to meet deadlines, adopting a "time is of the essence" mentality
• Assist team members with various tasks to balance workloads efficiently
• Foster, nurture and maintain relationships with agents & consumers
• Work diligently to resolve client issues, escalating matters to agents or department heads when necessary

Requirements

• Minimum of 1 years experience in residential sales transaction management or as a real estate paralegal
• The ability to be highly organized with multiple transactions in progress at once
• Exceptional organizational skills and attention to detail
• Accuracy in data entry
• Strong communication skills and a proactive mindset
• Ability to manage multiple tasks efficiently in a fast-paced environment
• Proficiency in various software platforms related to real estate transactions
• Professional demeanor and an amazing customer service approach
• Prior experience with and strong understanding of Google Suite including Gmail, Google docs, Google Sheets etc
• Prior experience with MLS, Paperless Pipeline, DotLoop& Canva is preferred but not required
• Social media savvy (knowledge of Instagram, LinkedIn, Facebook)
• Coachable and open to learning
• A track record of following through on commitments
• Detail oriented and desire for excellence
• Customer service attitude & a true team player
• Motivated self-starter
• Strong writing skills
• Excellent verbal communication and phone skills

Benefits

Medical, dental, vision, PTO, VTO