Transfers Specialist - Outgoing

Take the next step in your journey. At Millennium Trust Company, you will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey - relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Don't meet every single requirement? Here at Millennium Trust, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Millennium Trust is the place for you! We look forward to receiving your application! Check out a video on our Company Culture! Millennium Trust Culture

• Onsite 1 to 2 days per week
• Typical schedule for this role is 8 a.m. CT to 4:30 p.m. CT

HOW YOU WILL SOAR:
The Transfers Specialist is primarily responsible for the accurate review and processing of outgoing transfers and distributions from Millennium Trust Company to custodians and clients. Within the Outgoing Transfers team, there is a high degree of team work whereby each Specialist has specific responsibilities but will cross-train and rotate through all the outgoing transfer functions. The incumbent will work closely with investment sponsors, clients and various internal departments to resolve any issues that arise. The ideal candidate will have the ability to multi-task while also being detail oriented, they should be reliable, and come to work each day with a positive attitude

• Review and process a large volume of outgoing transfer and distribution requests
• Record transferred assets to the client account in the Trust Accounting System ensuring appropriate tax codes are assigned
• Process ROTH conversions and re-characterizations in accordance with company procedures and IRS timelines
• Prepare deeds associated with the transfer or distribution of recorded assets, namely real estate and mortgages
• Assist in amending prior transactions and client tax forms as needed to ensure proper reporting
• Work closely with sponsors to obtain current asset valuations for taxable distributions
• Follow up with sponsors or successor custodians to determine status of transfers and re-registrations
• Work closely with several internal departments to clear pending issues
• Review and record alternative asset valuation updates, which includes analyzing sponsor statements and reconciling activity to the Trust Accounting system to identify and resolve differences
• Ensure that work generated consistently adheres to Company policies and procedures and meets established service levels
• Create and maintain written operating procedures related to assigned functions
• Actively share ideas to improve department processes and efficiencies
• Other duties as assigned

IF YOU HAVE SOME OR ALL OF THE FOLLOWING, APPLY:

• Bachelor's Degree in Business, Finance, Accounting or related field
• 1 - 3 years of applicable experience
• Possess a strong aptitude for numbers and reconciliations
• Proven ability to be detail- oriented, organized, dependable, and flexible
• Proactive and analytical with the ability to problem-solve and propose solutions
• Operate efficiently, with a high degree of accuracy and follow-through
• Proven ability to both prioritize and manage multiple tasks to completion
• Ability to work effectively and accurately under pressure
• Possess excellent verbal and written communication skills
• Operate with a high sense of responsibility and conscientiousness in delivering results
• Optimistic with a consistently positive and flexible attitude
• Strong computer aptitude with proficiency with Microsoft Outlook, Excel and Word
• Working knowledge of Trust Accounting System, IRAs and alternative assets preferred

MILLENNIUM TRUST COMPANY is a rapidly growing, leading financial services company offering specialized retirement and institutional services and recently acquired PayFlex, a consumer directed benefits provider, to create a personalized, holistic approach to financial wellness. To that end, we provide a diversified multi-product business with a holistic focus on financial wellness. Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture.
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2023 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.