Travel and Expense Analyst

JOB TITLE: Travel and Expense Analyst

DEPARTMENT: Finance

REPORTS TO: Controller

FLSA STATUS: Exempt, Salary

JOB TYPE: Full time

LOCATION: Gainesville, FL

SUMMARY OF POSITION

The Travel and SG&A Expense Analyst is responsible for supporting employees with the understanding of the travel and expense policies, ensuring all travel and expense processes are cost effective and run accurately and timely, and analyzing and/or resolving Concur and Conferma system issues. This role will also make recommendations for system enhancements and for modifications to the travel and expense policies. They will manage relationships with current travel vendors and recommend cost effective travel solutions. The Travel and SG&A Expense Analyst will accurately review and record expense reimbursements, company credit card transactions, and SG&A invoices in Great Plains and provide monthly reporting on key travel and SG&A metrics to various levels of management.

ESSENTIAL RESPONSIBILITIES

• Provide administrator duties for Travel & Expense systems (Concur and Conferma), including system maintenance, configuration, and updates
• Educate employees on travel and expense policies during new hire onboarding and as needed
• Monitor adherence to company travel and expense policies and report exceptions to managers and/or HR for resolution
• Work with company's Travel Management Company to resolve travel-related issues/inquiries and to manage preferred travel vendor contracts
• Book new hire travel for onboarding and negotiate blocks of sleeping rooms and meeting rooms for periodic studio and department events
• Provide monthly analysis and metrics on travel expenses, including variance analysis, to Managers
• Reporting analysis and metrics of other large SG&A expenses such as IT contracts, hardware and software, contract labor and facility costs
• Accurate entry of vendor invoices and expenses in Great Plains

• Serve as backup for Accounts Payable Specialist
• Reconcile monthly credit card statements
• Prepare and enter journal transactions
• Prepare analysis and reconciliation of accounts as required
• Prepare and maintain spreadsheets and workpapers
• Assist in month-end close activities as required

Requirements

QUALIFICATIONS

• BA/BS in Finance/Business/Accounting or another related field required
• Experience in a travel and expense management related role, including negotiations of travel-related partnerships
• Concur Travel and Expense system and/or Great Plains experience preferred
• Previous accounts payable and/or invoicing experience beneficial
• Requires superior analytical skills and the ability to work under pressure while maintaining a high quality of work
• Possess strong time-management skills and the ability to appropriately prioritize
• Ability to manage a variety of activities and functions simultaneously
• Requires excellent customer service skills with the willingness to promptly respond to requests and effectively manage difficult situations in a professional manner
• Proficient with Microsoft Office software including Excel, Word, and Outlook
• Possess excellent written and verbal communication skills, along with strong attention to detail

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

NOTE: All Meteor new hires are expected to attend an in-person cultural orientation which requires travel to our home office in Gainesville, FL. Employees may also be required to travel and attend annual company meetings and events. All business-related travel expenses will be paid for by Meteor per our company travel and expense policy.

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (6 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Employee advocates serving to sustain employee wellness in the workplace