Travel Coordinator

Based in Southern California with locations in Malibu, Calabasas, Westlake Village and Camarillo; HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art. 

General Description:

The HRL Travel Coordinator is a non-commission based role, working within set parameters to direct domestic and international travel accommodations. The primary function of this role is to handle air, hotel, and rental car transportation along with expense reporting. In addition to travel, this role will also be coordinating with our accounting department with reconciling travel expenses into reports. You should be a motivated team player who can maintain efficiency and accuracy when multitasking. To be a strong candidate for the Travel and Expense Coordinator position, you should possess an understanding of travel reservations and systems. Concur experience would be a plus. You should be a collaborative person, receptive to feedback, and able to handle fluctuating timelines while being detail oriented. 

Essential Duties:

Use the HRL travel system to arrange requested transportation specifications air, hotel, and rental cars

Follow up with travelers to collect receipts, reconcile credit card statements, code expenses to the general ledger and calculate traveler reimbursement

Follow mandated protocols with permissions and exceptions

Ensure updated database of travelers and complete profiles as needed

Communicate international travel procedures such as passport, visa, and other requirements

Coordinate with other departments for international travelers 

Imparts international travel information such as customs regulations and currency exchange rate

Handle confidential information with integrity

Required Skills: 

Have a minimum of 2- 3 years’ experience coordinating travel and processing expense reports 

Government travel reservation and expense reporting experience is preferred

Ability to create multi-segmented, multi-destination international itineraries

Strong understanding of travel reservation systems, like SAP Concur 

Self-motivated and strong analytical skills

Required Education:

Must have a Bachelor’s degree (preferably in Business, Hospitality, Liberal Arts, or Economics/Finance)

Physical Requirements:

Must have the ability to sit for prolonged periods of time and climb stairs to access all site location

Compensation:

The pay range for this position is $29.22 - $35.63 per hour + bonus + benefits.

Our ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include potential bonus or benefits.

Don’t meet every single requirement? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At HRL, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

HRL offers a very competitive compensation and benefits package. Our Regular/Full Time benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.

HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For our privacy policy please visit : www.hrl.com/privacy

This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. § 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.