Travel Coordinator-RSG3-4629

Company Description

Re:Sources is the backbone of Publicis Groupe, the world's third largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to more than 4,000 people serving a global network of prestigious advertising, public relations, media, health and marketing agencies. digital. We offer technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. . In addition to providing essential, everyday services to our agencies, Re:Sources develops and deploys platforms, applications, and tools to improve productivity, foster collaboration, and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive in a spirit of innovation that is felt around the world. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Job Description

 Responsible for the day-to-day administration of the global and local travel programs in the Americas countries on behalf of the Publicis Groupe, in collaboration with the Global Travel and Related Services Manager to include:

• Respond to issues which may arise with travel suppliers

• Providing assistance to the Global Travel and Related Services Manager with global RFPs

• Overseeing and project managing implementation of the global travel and card programs in new agencies / markets to agreed timescales

• Day-to-day tasks of the corporate card program for all markets:

- Ensuring internal controls / processes are respected

- Processing card applications (including internal application forms)

- Debt / delinquency management of all card products

- Aligning the BTA payment process with accounts payable teams

- Annual audit of cardholder employee status

• Ensuring hierarchy for all markets is correct for global suppliers, including checks on raw data

• Completing required reporting:

- Working in collaboration with AMEX Travel and AMEX Card to create monthly data blocks

- Contracted carriers marketshare reporting : identifying and reducing leakage

- Prepare and analyse monthly and quarterly travel reports for the Groupe and the Solutions HUBs from global AMEX Travel interactive dashboard

- Annual CSR reports in collaboration with AMEX Travel

- General reporting / spend analytics

• Co-write Quarterly Business Review presentations with global suppliers

• Arranging signature of Local Country Agreements for global suppliers

• Managing and maintaining the list of out of policy approved travellers with the HUB CTOs

• Acting as 2nd level approver for out of policy travel bookings:

- Bookings made locally which breach the Groupe’s travel policy

• Reviewing situations where more than the required number of travelers are on the same flight

• Managing local travel contracts

• Running local travel contract RFPs

Qualifications

• University studies in progress

• Knowledge about traveling

• Intermediate Excel

• Tableau knowledge is a plus

• Advanced English

• Portuguese is a plus