US - Executive Assistant

Job Overview:

FE International is a dynamic and innovative M&A company dedicated to providing investment grade service to businesses within the Technology sector.

We are seeking a highly organized and adaptable Executive Assistant to provide comprehensive support to three executives within our organization. In addition to traditional executive support, this role involves handling personal tasks for the executives. The ideal candidate will possess a high level of professionalism, discretion, and the ability to seamlessly manage both professional and personal responsibilities.

Responsibilities:

Calendar and Schedule Management:

• Coordinate complex calendars for three executives, balancing professional and personal commitments.
• Proactively manage schedules to optimize productivity and time efficiency.

Communication and Correspondence:

• Act as the primary point of contact for internal and external inquiries on behalf of the executives.
• Draft and edit emails, letters, and other communications with attention to detail and professionalism.

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Ensure seamless travel experiences and provide necessary travel documentation.

Meeting Preparation and Documentation:

• Prepare materials and agendas for meetings, both professional and personal.
• Attend and document key meeting discussions, action items, and follow-ups.

Expense Management:

• Process and reconcile expense reports related to both professional and personal expenditures.
• Track and manage budgets for various personal and professional activities.

Personal Tasks:

• Handle personal errands, such as grocery shopping, appointment scheduling, and other personal administrative duties.
• Coordinate personal events and special occasions as requested.

Confidentiality and Discretion:

• Manage sensitive information with the highest level of confidentiality and discretion.
• Uphold a professional and discreet demeanor in all interactions.

Required Skills:

• Motivated, energetic and organised individual;
• Possess strong written and verbal communication skills;
• Exceptionally detail-oriented and results- driven self-starter; and
• Ability to prioritise work and manage.

Experience and Education:

• Bachelor's degree in business administration or a related field;
• 7-10 years experience as an Executive Assistant;
• Proficient in word and excel; and
• Credible and resourceful.