US Payroll Specialist

We are looking for an experienced Payroll Specialist to join our Payroll team in New York. This position will support the coordinating and processing of payroll for the Americas, and involves working very closely with our global Payroll team. 

You will be responsible for the timely preparation and accurate processing of our payroll, which includes friendly customer service to colleagues and responding to their payroll questions. You’ll also work closely with HR and other internal teams to ensure all tax reporting, benefits-records administration, and payroll issues are handled accurately and responsibly. 

Additional responsibilities of this role will include:

• Preparing updates to payroll records, monitoring changes in compensation, and completing month-end, quarterly, and annual processes
• Partnering with our global Payroll team on expat payroll implications associated with employee mobility
• Assisting with semi-monthly payroll reports, reconciliations, and review of year-end tax forms
• Working with the Banking team on funding payroll and assisting the Payroll Financial Reporting team on queries tied to the monthly close
• Providing support during audits
• Maintaining payroll and internal control procedures
• Keeping up with best practices and current payroll laws and regulations
• Recommending ways to improve and automate payroll processes, including collaborating with our Workday team on system updates and enhancements
• Contributing to ad hoc projects related to process improvements, system enhancements, and broader team/firm initiatives

At Jane Street, we always look for the best solutions to complex problems. Every member of our team plays a key part in building our collaborative and welcoming work culture. We’ll look to you to not just complete transactional tasks, but to provide insights that can make our payroll systems more effective and efficient. The right candidate will be a self-starter who cares deeply about details and deadlines, and who can jump into our fast-paced work environment.

• 5+ years of Americas focused payroll experience
• Bachelor’s degree in business, accounting, or a related field
• Experience with Workday HR/Payroll and ADP SmartCompliance preferred
• Has a solid understanding of multi-state payroll taxes
• Handles sensitive information with good judgment and discretion
• Intellectually curious and willing to learn
• Organized with great communication skills; able to build strong collaborative relationships across various groups within the firm
• Excellent time management skills; able to handle competing priorities and work effectively in a challenging, fast-paced environment
• Strong analytical and critical thinker; detail-oriented with a “can-do” attitude when resolving issues
• Self-motivated to improve and automate processes where possible
• Proficient with Microsoft Excel
• Fluency in English required