Venue Coordinator

Austin, Texas, United States

Events & Venue team reporting to Venue Manager

Do you enjoy creating the magic behind the scenes of amazing events and experiences?! Capital Factory puts on some of the most memorable parties and events in Austin, and the Venue Coordinator assists the team making it all happen. Support of events includes setup, event management, takedown and cleanup of group meetings. The Venue Coordinator may also be needed to support the Front Desk in the evening or during the weekends from time to time.

Requirements

What you will do

• Be an integral part of supporting, managing, and running Capital Factory events
• Assist the Venue Manager in ongoing Capital Factory and inbound client events
• Ensure that Capital Factory events run smoothly
• Oversee internal and external client events and support events inbound from the Partnerships team, Directors, etc.
• You will be expected to be in the office for in person events to help setup and breakdown (might be outside regular office hours, as parties often are!)

You'll know you're successful if

• Project manage multiple events (both online and in-person) simultaneously, coordinating and tracking all event logistics and deliverables from inception through completion.
• Collaborate cross-functionally with internal teams to maintain strong working relationships to ensure events' progress and deliverables are completed on time.
• Coordinate event marketing needs with the marketing team, including both outbound and inbound event communications, event website updates, and event registration.
• Create and update event documentation, including event timelines, and related folders and documents.
• Responsible for event budgets, including tracking expenses, to ensure the event stays within scope.
• Actively seek ways to improve the event team's workflows and communication by documenting all processes and bringing new ideas to the table.
• Other administrative projects and activities as needed.
• You are able to push/pull/carry/lift up to 50 pounds with or without assistance (there's a lot of furniture to be moved around!)

About you

• You are task orientated. You do not let things fall through the cracks, even when there are many things going on.
• You complete work on time and make your deadlines.
• You have experience planning, marketing, and executive events such as panels, keynotes, workshops, and hackathons.
• You are detail oriented.
• You are organized and plan ahead, but you don't get stressed out when things change at the last minute. Because they will. You roll with it.
• You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
• You are a leader and you're comfortable speaking up and escalating a situation if needed.
• You are outgoing and can talk to just about anyone.
• You are tech savvy and comfortable with learning and exploring new virtual platforms.
• You are comfortable with the Google Apps suite of products. You're eager to learn about new tools and ways to be more productive.
• You work well in a fast-paced, ever-changing environment.
• You're unfazeable. When everyone else is getting stressed or excited, you keep your cool.
• You check your email on the weekend and are available to work during evening events and over the weekends when there is a tight deadline. You do what it takes to get the job done.
• You are organized and plan ahead, but you don't get stressed out when things change at the last minute.
• You are available to to work at least 45 hours per week.
• You are committed to working nights and weekends when needed. You do what it takes to get the job done.

About our team

• We have a passion for startups and technology.
• We are transparent and we over-communicate.
• We have excellent written and verbal communication skills.
• We communicate when we are not able to meet a deadline and suggest a solution.
• We are professional and presentable and greet everyone cheerfully. We're ready to deal with an immature student, a pushy salesperson, top VC's, a fortune 500 CEO, and even the President of the United States.
• We are excited to work in downtown Austin, Houston, Dallas, and San Antonio and have reliable transportation.
• We have a quiet place where we can work remotely with fast internet.
• We have a reliable laptop computer and smartphone.
• We are security aware. We have a passcode on our computers and phones and use a password manager.
• We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides).
• We are available to work during SXSW (Spring Break), DREAMCON (one week long staff summits twice a year), and Startup Week.
• We get to Inbox Zero every day.

Benefits

• 4 weeks paid time off (one week is between Christmas and New Year's)
• Personal health, vision and dental insurance paid 100% by Capital Factory
• Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program
• $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
• Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym
• A priceless network

About Capital Factory

Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Hundreds of thousands of entrepreneurs, programmers, and designers gather day and night, in-person and online for meetups, classes, and coworking. With boots on the ground in Austin, Dallas, Houston and San Antonio, we meet the best entrepreneurs in Texas and introduce them to their first investors, employees, mentors, and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.