Virtual/Executive Assistant

We are looking for a skilled, talented, resourceful MSP Virtual/Executive Assistant who can help our growing IT Consulting Company. The ideal candidate would be a detail-oriented professional with excellent communication skills, a high degree of discretion, and the ability to manage multiple tasks efficiently.

Availability: M-F: 1:00 pm- 10:00 pm PST

Sat-Sun: 9:00 am - 6 pm PST

Key Responsibilities:

Administrative Support:

• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Handle incoming communications, including emails and phone calls, and respond on behalf of the CEO when appropriate.

• Organize and maintain files, records, and documentation.

Meeting Coordination:

• Schedule and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.

• Arrange conference calls and video conferences.

• Assist in the preparation of materials for meetings and presentations.

Travel Management:

• Plan and book travel arrangements, including flights, accommodations, and transportation.

• Prepare detailed itineraries and ensure all travel documents are in order.

• Handle any travel-related issues that may arise.

Project Support:

• Assist with special projects as assigned by the CEO or other executives.

• Conduct research and gather information for projects and reports.

• Track project progress and provide updates to the executive team.

Qualifications:

• Bachelor's degree or equivalent experience in business administration, communications, or a related field.

• Minimum of 3-5 years of experience as an executive assistant, personal assistant, or in a similar role.

• Excellent organizational and time-management skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• Flexibility to adapt to changing priorities and demands.

Preferred Skills:

• Experience working in the technology or MSP industry.

• Familiarity with project management tools and software.