VP of Finance

POSITION SUMMARY

As an experienced financial leader our VP of Finance will be an expert in building effective financial and operational systems.  This role will lead our finance accounting legal and business systems operations functions for our company. This highly collaborative role will provide mentorship and trusted guidance across the organization while guiding the team to be trusted business partners provide smooth operations and ensure the financial health of our company.

This role is accountable for building and leading highly efficient financial and risk management operations for the company which includes the development and successful implementation of accounting and financial systems policies metrics tied to driving financial performance and the ongoing development and monitoring of control systems designed to allow for reporting accurate and meaningful financial results.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Strategy Planning and Management

• Lead the finance team and be accountable for the accuracy and timeliness of financial reporting and processes acting as a coach and a reviewer to develop the team and ensure smooth financial operations.

• Serve as a strategic business partner to our Chief Executive Officer Board of Directors and executive leadership team.

• Assess and evaluate financial performance of our organization with regard to long-term operational goals budgets and forecasts.

• Provide insight and recommendations to both short-term and long-term growth plans of the organization.

• Identify acquire and implement systems and software to provide critical financial and operational information. Evaluate departments and make suggestions for automating processes and increasing working efficiency.

• Communicate engage and interact with the Board of Directors CEO and senior executive leadership team to ensure full transparency over the financial performance of the company.

• Create and establish yearly financial objectives that align with the company’s plan for growth and expansion.

• Select and engage consultants auditors and investors.

• Serve as a key member of our executive leadership team.

• Participate in pivotal decisions as they relate to strategic initiatives and operational models.

• Interact with and align departments with the Company plans initiatives and recommendations.

Financial Analysis Budgeting and Forecasting

• Prepare and present monthly financial budgeting reports including monthly profit and loss by division forecast vs. budget by division and weekly cash flow by division.

• Review and analyze monthly financial results and provide recommendations.

• Identify develop and execute analysis of business initiatives product launches and/or new service offerings.

• Develop and maintain monthly operating budget and annual company operating budget.

• Manage financial planning and analysis department. Supervise creation of reports software implementation and tools for budgeting and forecasting.

• Participate in conference calls with lenders vendors Board of Directors and senior executive leadership team.

Accounting General Ledger Administration and Operations

• Ensure the proper functioning of all systems improve automation databases and financial software.

• Review and ensure application of appropriate internal controls and financial procedures.

• Ensure timeliness and accuracy of financial and management reporting data.

• Oversee the preparation and communication of monthly quarterly and annual financial statements.

• Oversee the preparation and timely filing of all local state and federal tax returns.

• Partner with Human Resources to ensure appropriate legal compliance.

• Oversee the month-end close process constantly reviewing procedures while eliminating inefficiencies.

• Review all month-end closing activities including general ledger accounts balance sheet accounts and overhead cost allocation.

• Enhance and implement financial and accounting systems processes tools and control systems.

• Serve as a key point of contact for external auditors; Manage preparation and support of all external audits.

• Ensure timely and error free bi-weekly payroll processing systems automations and payroll GL accounting.

Financial Management

• Manage cash flow planning process and ensure funds availability.

• Explore new investment opportunities and provide recommendations on potential returns and risks.

• Maintain outstanding banking relationships and strategic alliances with vendors and business partners.

• Utilize forward-looking models and activity-based analyses to provide financial insight into the organization’s plans and operating budgets.

Financial Relations and Policies

• Engage senior executive leadership team and/or board of directors to develop short-term and long-term plans projections and budgets.

• Represent the company to banks financial partners institutions investors public auditors and officials.

• Remain current on audit best practices as well as state federal and local laws regarding company operations.

Cash Management

• Oversee weekly cash management and AP Department approve large payables sign checks authorize large wires and ACHs.

• Supervise Accounts Receivable management and provide guidance relating to the collection process.

EXPERIENCE

• 10+ years of total finance/accounting experience

• 3+ years in a software company leading their financial operations or as a controller

• Experience working at a SaaS company preferred

• Full command of GAAP accounting financial statements budgeting and forecasting and internal controls.

• Previously built diverse high-performing teams that successfully deliver and scale and organization

KNOWLEDGE

• Confidently lead company capitalization and related work including equity and debt financing compliance corporate risk management and investor relations

• Synthesize data and input from disparate sources into a coherent financial model and you present your work in a way that allows other business leaders to make informed decisions

• Anticipate define and lead efforts to build infrastructure that will strengthen systems accounting and financial management practices

DESIRED BEHAVIORS

• Think strategically - understands the market anticipates future trends and uses this knowledge to create competitive advantage and set the strategic direction.

• Translate strategy – converts the strategic agenda into goals and key performance indicators. Can foresee future opportunities develop plans and communicate the go forward vision clearly.

• Leads change – recognizes strategic opportunities for change acts as a change champion and inspires others sets change direction and pace.

• Makes sound and timely decisions – integrates stakeholder views and expertise into clearly articulated decisions that achieve targeted outcomes. Solve problems with speed objectivity and creativity. Ability to traffic in information and facts not illusion and politics.

• Uses the full capabilities of UpKeep – develop level below to be effective leaders creates a culture of continuous learning and innovation where all employees can reach their full potential. Champion and lead in alignment of company philosophy initiatives practices and policies.

• Builds a shared future - creates an environment where opinions and inputs from employees are regularly sought out and acted on. Establish communication systems and flows.

• Over communicates - provide a strong vision that inspires confidence in the future and makes employees want to achieve the company vision and goals. Recognizes employees and celebrates with the team.

• Displays ethical character and competence - gains trust by acting with integrity and intent. Value people display and role model respectful interactions. Creates a culture that fosters high ethical standards.

• Get results – brings about the right kind of results by providing clear expectations staying the course seizing opportunities and tackling problems head-on to avoid distraction.

• Handel challenges well - face a problem/crisis head-on with perseverance and a calm demeanor to keep the team grounded and contributing to our long-term success.

• Is a role model – displays high levels of commitment and energy role models our company values and sets high standards of behavior.

At UpKeep we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our products and our community to flourish. UpKeep is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race color ancestry religion sex national orientation age citizenship marital status disability gender identity sexual orientation or Veteran status.