Warrior Services Admin Coordinator

Description

Warrior Services Admin Coordinator

Location: This position is located at our Dublin Headquarters

We're on a mission to make healthcare simpler and more effective. We fight to ensure our members get the care they need, when they need it, at the most affordable cost - that's what makes us Healthcare Warriors™. If you'd like to join us, we'd love to talk to you - even if you don't match every single requirement.

What you'll do

• Create and maintain project trackers for all facilities related projects. Document and track POD moves, onboarding, promotions, terminations, name, and seat changes.
• Manage the purchasing process for Warrior Services. Collaborate with internal legal department for creation of contract agreements and with internal finance partners for purchase orders
• Manage/Administration of the cafe system with entering new hires to termed employees. Ensure all employees have signed the agreement.
• Maintain the Warrior Services Teams folder
• Document and track all facilities compliance task
• Administrator of the Warrior Services website and department communications
• Create and maintain regularly standard operating procedures for all functions of the facilities department
• Document all deactivated badges for termed employees and report to the Information Security Team every month
• Assist Warrior Service Team with tasks when needed
• All other duties as assigned.

What you'll bring

• High school diploma
• Project Management experience
• Proficient in Microsoft Office
• Strong customer service and collaboration skills
• Experience deploying new software
• Ability to work independently with strong organizational skills
• Strong communication skills
• Problem solving skills
• Must be able to move around the buildings on a regular basis
• Some afterhours work required

What's in it for you

• Compensation: Competitive base pay, incentive plans and employee referral bonuses.
• Coverage: Health, vision and dental featuring our best-in-class healthcare navigation services, along with life insurance, legal and identity protection, adoption assistance, EAP, TelaDoc services and more.
• Retirement: 401(k) plan with up to 4% employer match and full vesting on day one.
• Balance: Paid Time Off (PTO), 7 paid holidays, parental leave, volunteer days, paid sabbaticals, and more.
• Development: Tuition reimbursement up to $5,250 annually, certification/continuing education reimbursement, discounted higher education partnerships, paid trainings and leadership development.
• Culture: Recognition as a Best Place to Work for 15+ years, dedication to diversity, philanthropy and sustainability, and people-first values that drive every decision.
• Environment: A modern workplace with a casual dress code, open floor plans, full-service dining, free snacks and drinks, complimentary 24/7 fitness center with group classes, outdoor walking paths, game room, notary and dry-cleaning services and more! Check out our home: https://youtu.be/xRnbvCW_YgA

What you should know

• Internal Associates: Already a Healthcare Warrior? Apply internally through Jobvite.
• Process: Application > Phone Screen > Online Assessment(s) > Interview(s) > Offer > Background Check
• Diversity, Equity and Inclusion: Quantum Health welcomes everyone. We value our diverse team and suppliers, we're committed to empowering our ERGs, and we're proud to be an equal opportunity employer.
• Agencies: Quantum Health does not accept unsolicited resumes or outreach from third-parties. Absent a signed MSA and request/approval from Talent Acquisition to submit candidates for a specific requisition, we will not approve payment to any third party.
• Sponsorship: Applicants must be legally authorized to work in the United States on a permanent and ongoing future basis without requiring sponsorship.

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