Workflow Manager - Marketing - 3 Month Contract

Company Description

Montu is one of Australia's leading health tech businesses and a leader in alternative health services. With operations in Australia and Europe, we take a technology-first approach to reshaping the landscape for suppliers, practitioners, pharmacies and patients.

Montu operates a fully integrated, end-to-end ecosystem of healthcare companies that touches every part of the alternative health experience, from patient care through to pharmacy dispensing, clinical education, product development, wholesale distribution and more. Our brands include Alternaleaf, UMeds, Leafio and Saged.

Recognised by the Deloitte Fast 50 as the fastest growing tech company in Australia for two years running – with revenue growth of over 26,000% and 9,000% – Montu is now the largest business of its kind outside North America.

This role is an Australia-based, fully work-from-home position, with access to co-working spaces in Sydney, Melbourne and Brisbane.

Job Description

The primary purpose of the role is to manage the workflow of projects within the Marketing department.

This includes planning, resource allocation, tracking, and coordinating project activities from inception through completion.

The Workflow Manager is responsible for ensuring that all projects are delivered on time, within scope, and within budget, while also facilitating communication between team members, departments, and external stakeholders.

Key Responsibilities:

Traffic Management

• Maintain the processes and procedures for project tracking via established project management platforms (Asana, Harvest/Forecast)

• Coordinate the flow of projects from account services to creative, production, and other departments as necessary.

• Schedule and prioritise workloads to meet project deadlines.

• Monitor project progress and adjust schedules and resources as needed to meet project timelines.

• Act as a liaison between departments via the ops team (performance, brand, production, tech, CRM) to ensure clear communication and efficient workflow.

• Maintain detailed records of project statuses, timelines, and resource allocation via PMS

• Identify potential bottlenecks or delays and work proactively to address them.

• Facilitate communication between project managers and creative team to ensure a clear understanding of project goals and progress.

• Responsible for knowing and assisting in the management of the Marketing Calendar.

• Manage the distribution and allocation of resources, including staff and materials.

Project Management

• Managing smaller, ad hoc jobs that fall outside the remit of the project managers

• Overseeing the utilisation of our Digital Asset Management system (Bynder) - ensuring content is being archived accurately and updated regularly

• Understanding of creative production process to assist the integrated producer with work overflow

Qualifications

You love the opportunity to innovate, have impact and take the urgency and ambiguity in your stride that often come with working for a company on a mission to drive change, and to scale, at a pace. 

In addition to these foundations, you will have

• 5-6 years experience working in a similar level role in a fast-paced environment.

• Strong organisational and project management skills and ability to manage multiple projects simultaneously.

• Understanding of the creative process and working with creative teams

• Proficiency in project management software and tools

Additional Information

You’ll be joining a highly motivated, agile team where your ideas and work will directly influence the direction and progress of an expanding global company in a hyper-growth phase.

We pride ourselves on our collaborative and driven culture and offer opportunities for advancement to high achievers. Other benefits include:

• Gaining access to SAGED courses and more through the Greenhouse learning platform, fostering continuous growth and development.
• Enjoying discounts with over 450 retailers through our Reward and Recognition platform.
• The freedom of a full-time, work-from-home role.
• Access to co-working spaces in Sydney, Melbourne, Brisbane, and select regional cities.
• Mental health support through our wellbeing platform, Unmind.
• A private health insurance discount through Medibank.
• Up to 8 weeks of paid parental leave.
• Swag kits to celebrate key milestones in your journey with us.
• Enhancing your home office with our ergonomic equipment reimbursement benefit.
• Being part of one of the fastest-growing industries in Australia, improving the lives of hundreds of thousands of patients.
  

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We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.