Workplace Coordinator

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world.  We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk. 

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets. 

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it.  DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.  

We are currently looking for a Workplace Coordinator to join our Chicago-based Workplace team. In this role, you’ll participate in Facilities-related projects and initiatives and provide backup administrative support to senior managers in our Facilities and Technology organizations.

What you’ll do:

· Assist with various Facilities tasks including building work orders, first aid supply stocking and ordering, emergency management coordination, etc.

· Participate in Facilities-related special projects, such as construction projects and seating reorgs

· Assist with Facilities-organized events and activities, running specific events as needed

· Provide regular backup coverage for Receptionists and become fully trained to manage all aspects of reception areas

· Receive and screen incoming calls; greet and direct visitors

· Input visitors into building security system and communicate with building staff as needed

· Create employee badges as needed

· Data entry for employee emergency response system (Everbridge)

· Create and maintain files and record keeping systems

· Sort, label, file, scan and retrieve documents and other materials

· Provide backup support for several senior Technology Managers when needed

· Schedule and coordinate meetings

· Provide backup for complex domestic and foreign travel arrangements

· Process expense reports

· Assist with onboarding/offboarding procedures including new hire desk set up/decommissions, maintaining company photo directory, Coordinating employee building access and badging/key assignments

· Maintain good relationships with vendors and building contacts and track relevant information in Salesforce

· Manage onsite furniture needs & inventory and offsite storage as needed

· Maintain Workplace budgets and cost tracking as needed

What’s needed:

· Previous administrative support experience required

· Previous facilities, real estate or project coordination experience preferred

· Strong written and verbal communication skills are essential

· Must have excellent organizational skills and strong attention to detail

· High level of proficiency with Microsoft Outlook Calendar; experience using Microsoft Excel, Word and PowerPoint

· A customer service-oriented approach

· Must possess strong initiative to push tasks/projects to completion and the ability to work well independently

· Maturity and ability to handle confidential information with discretion

· Proven ability to multitask, prioritize and take direction from multiple sources

· Dedicated team member that works well in a group project setting

· Bachelor’s degree preferred

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice.

California residents, please review the California Privacy Notice for information about certain legal rights at https://drw.com/california-privacy-notice.

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