Workplace Experience Coordinator

WHO WE ARE AND WHAT WE DO

IMC is a leading global market maker, using algorithmic trading and advanced technology to buy and sell securities on multiple trading venues worldwide. We provide liquidity to the financial markets, driving efficiencies for buyers and sellers.

Founded in 1989, we are an ambitious, innovative company and identified early on the importance technology would play in the fast-paced evolution of trading. This entrepreneurial spirit still drives us today and can be found in all of our offices around the world.

OUR TEAM

We now operate globally from offices in Europe, the US and Asia Pacific. Our employees work closely together in multidisciplinary teams, making our success possible.

Technology - At IMC, technology is not a department, it is at the heart of everything we do. Our technologists push the limits of possibility, and then look beyond. In our fast-paced environment, short feedback loops mean projects worked on in the morning can enter production the next day.

Trading – Although our traders come from many backgrounds they all have one thing in common: they are at their best solving complex problems. Their insight into global events, market shifts and pricing ensure we are trading in the right place, at the right time.

Business Support - Around the world, IMC’s business support teams are essential for sustaining our success. In our dynamic environment, we have many exciting challenges and multidisciplinary opportunities to shape our operations and make a real impact.

OUR CULTURE

Our employees are our greatest asset so we give them lots of responsibility and the support they need to make a difference. Our flat structure fosters a culture of openness and collaboration, encouraging the sharing of ideas and knowledge. It makes no difference if you have been with us for three days or three years, the best idea wins.

While we work hard, we also have a lot of fun; whether solving complex challenges or in team building, leisure and sporting activities. IMC also enables its employees to contribute towards a better society through our foundation.

Workplace Experience Coordinator

Our culture is built on teamwork, optimism, and open communication of knowledge and ideas. In addition to serving as the firm's front-of-house receptionist, this position would include various more significant ad hoc project duties and administrative support.

IMC is looking for a friendly and professional Workplace Experience Coordinator to join our motivated and growing Chicago team. You will also be a key culture ambassador and play a pivotal role in building and maintaining company morale.

Key Responsibilities

• Ensure conference rooms and reception areas are ready for visitors, candidates, and team meetings. Greet, welcome, and provide upbeat and professional service to all guests. Notify the host of the visitor(s) and lead them to the appropriate meeting space.
• Ensure that all guests, including visiting global employees and candidates, have a pleasant overall experience.
• Manage conference room scheduling and management, including catering arrangements and overall presentation of the rooms.
• Answer phones professionally, providing answers when possible and taking messages when needed.
• Complete administrative checklists for all onboarding and offboarding tasks for employees.
• Take inventory, order, and stock office supplies.
• Assist with planning and setup for any office events, such as weekly happy hours, significant food orders, and conferences.
• Assist with office-wide travel coordination and bookings.
• Collect, sort, and distribute mail, as well as provide help with any outgoing mail requests.
• Help with any last-minute office requests or needed onsite support.
• Provide administrative support to the Workplace Experience Manager and Executive Assistant.
• Work closely with our Best Buddy and the Facilities and Events departments.

Required Qualifications

• Prior experience in reception and customer service
• Good communication and interpersonal skills
• Excellent time management
• Excellent phone manner
• Computer literacy
• Ability to operate independently

OUR HIRING PROCESS

To set you up for success, you can find our hiring process including tips on applying and interviewing with us on our website. Now it’s up to you! Apply today to start an amazing journey with IMC.