Workplace Support Coordinator

Company Description

Third Bridge is a market-leading investment research firm. We provide integrated solutions for the world’s top investors and business leaders to help them make smarter and faster decisions. No other company in the world provides the same holistic investment offering: our superpower is the combination of human insights and unique investor-led content with a global expert network. We serve over 1,000 investment firms, offering clients 24/7 coverage through our team of 1,300 employees located across ten offices.

Job Description

What will you do? 

Looking after the day-to-day smooth running of our London office, the Workplace Support Coordinator will be an integral member of Third Bridge’s Workplace Support team. We are looking for someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves. 

The main responsibilities of this role will cover but are not limited to -

• Ensuring the office is being run as per the highest standards - neat and tidy, and free of any hazards. 
• Complying with and maintaining processes and protocols set in place for the smooth operation of the office. 
• Maintaining the stock levels of food, stationary and supplies. Ordering and organising the supplies delivered.
• Conducting daily, weekly and monthly health and safety audits, making sure everything is as it is supposed to be.
• Being the go to person for the employees to come to, and staying on top of any requests/tickets that come in for efficient resolution.
• Building and maintaining good relationships with the building management team, contractors, vendors and staff members.
• Meeting and greeting the guests, making them feel welcome. 
• Maintaining the security of the office, with access to the security systems in place.
• Assisting with organisation of events and socials. 
• Handling meeting room and desk bookings, ensuring swift resolution of any clashes. 

Qualifications

• Experience with office coordination, health and safety, and facilities
• Highly organised with a keen eye for detail
• The ability to establish strong relationships with suppliers and colleagues
• Ability to learn quickly and muck in where needed
• A proven ability to work in an extremely fast-paced environment
• Excellent written and verbal communication
• Ability to make decisions quickly and sort complex, competing priorities
• Ability to keep calm in the face of fast change or urgent demands
• Ability to interact with senior executives and all levels of the organisation
• An understanding of confidentiality issues and the use of discretion 
• A smart, professional appearance and can-do attitude

Additional Information

How will I be rewarded?

We truly care about our people so in return for your work, you’ll get:

• 25 days annual leave plus bank holidays, rising to 28 days after 2 years of service

• Summer Fridays - finish early during the summer months to make the most of the weather

• Mental and Professional Wellness:

• Modern Health – 6 counselling and 6 coaching sessions per year

• Talk Therapy sessions

• Employee Assistance Programme (EAP) sessions

• 2 paid charity days each year

• 2 personal days per year to use for events such as moving house, your birthday or life admin

• Free breakfast and snacks in the office

• Private Medical Insurance - up to family cover

• Pension contributions increasing with tenure

• Personal annual learning and development budget

• Female mentorship program

• Employee affinity groups including ESG, Environment, Mental Health, Diversity & Inclusion and Women at Third Bridge

• Life insurance - x4 base salary

The successful candidate must, by the start of the employment, have permission to work in the country they are applying. 

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.